IBM Aptiva A40, C66 (250-0451,8) Fax Center Faxback Doc. # 33126 Fax Center Features The Fax Center coordinates all your fax-related activities, from helping you create the documents you intend to send, to managing fax transmission and providing detailed logs of fax activity. Here is a brief summary of supported features: You can link directly into the Fax Center from any Windows application that supports printing. This means you can prepare a document in your favorite word processor or graphics application, click that application's Print button; then choose the Aptiva Fax Center's "print" driver instead of your usual printer. This choice will automatically invoke the Aptiva Fax Center, where you can address and send off your fax. Alternatively, you can start from within the Aptiva Fax Center, and set it to open your favorite word processor automatically whenever you ask to create a new fax. The Fax Center also provides an internal text editor that is ideal for writing brief notes to fax. Attaching cover sheets The Fax Center provides a variety of predesigned cover sheets, and automatically prepares the cover sheet with your name and address information, and your recipients address. If you send a fax to a group of recipients, the Fax Center will automatically attach individually addressed cover sheets to each copy of the fax. Sending and receiving faxes You can send faxes as soon as you prepare them, or use the fax scheduling features to have the center fax them at any specified date and time. The Fax Center includes an automatic forwarding feature with which you can have all incoming faxes temporarily forwarded to any number you indicate. Maintaining logs of fax activity The Fax Center maintains separate logs of Sent and Received faxes. Starting the Fax Center To open the Fax Center's main window from the: Operator dialog box, click on The Fax icon Aptiva Telephone, click on The Fax icon. Address Book, dial a fax number. The Fax Center's main window provides access to Fax Center settings, the Fax logs, and to options for preparing quick notes and standard fax documents. Using the Fax Center's Main Window In The Fax Center's main window, click on: To create a new fax. This button lets you create multi-page faxes, including both test and graphics, in any word processor on your system. See "Creating and Sending Faxes" (Faxback Doc. # 33127). To create and send a quick note. A quick note is single page fax that consists of a cover sheet with a note on it. See "To Create a Quick Note" (Faxback Doc. # 33128). To open logs of all sent and received faxes. The log area includes buttons for you to view, print, forward and delete selected faxes. To open the Fax settings dialog boxes. To open the Aptiva Telephone window. To open the Aptiva Address Book. To start the Windows 3.1 modem communications application that is currently assigned at Communications Program under Modem settings. To close the Fax Center window. This button only closes the Fax Center window; it does not affect the Aptiva Operator or any other Aptiva Communications Center application. To open Help. A Summary of Fax Center Settings You can set standard aspects of fax appearance and the Fax Center's operation to suit your work style. To open the Fax Settings Dialog boxes If you want to review all Fax settings, you need to use the Settings button in the Operator dialog box. If you want to review Fax header information only, you can use Settings button in the Fax Center's main window. From the Operator dialog box 1. Click on the Settings button and then choose Fax settings by clicking on the Fax icon. The first setting dialog box appears. It contains the settings: Fax Machine name, Fax Banner information, and Forward Faxes to. 2. To open the second dialog, click on the Advanced....button at the bottom of the first dialog box. The second dialog box contains: Speaker setting, Wait x seconds for connection, Retry after x seconds, Number of retries, Resolution, Maximum transmit rate, Paper size, Use custom editor. From the Fax Center's main window Click on Settings. A single dialog box appears. It contains the settings for Fax Machine name and Fax Banner information. To set Header information Use the following settings to enter standard header information for your fax pages. Use To Fax Banner Optionally include your Company, Name and telephone numbers in a header line on all faxes. Fax Machine name Optionally assign a name to your Aptiva Fax Center To set image resolution and page dimensions Use To Resolution Choose between Standard and Fine Paper Size Choose among standard paper sizes NOTE: You will have to restart Windows for changes to these settings to take effect. To have the Fax Center open your word processor Use the Editor setting to identify a word processor (or any other Windows application that provides standard Windows printer support) that you want to launch directly from the Fax Center to create fax documents. To control fax transmission Use these setting to control how the Fax Center handles incoming and outgoing fax transmissions. Use To Forward Faxes to Optionally enter a telephone number to which the Fax Center should automatically forward copies of all your incoming faxes. (This feature is especially useful when traveling.) Speaker setting Indicate whether or not you want to hear the sounds of dialing, connection and fax transmission through your computer's speaker. Wait..., Retry... Control the length and number of transmission attempts and Number of the Fax Center should make for a given fax. Retries settings Maximum transmit Enter the maximum baud rate at which the Fax Center rate should transmit faxes. (The installation program will automatically enter an appropriate value for this setting.) Fax Setting Definitions (first dialog box) Use this dialog box to enter or change: Fax Machine name, Fax Banner information, and Forward faxes to. To open the second dialog box, click on the Advanced...button at the bottom of this dialog box. Fax Machine name The Fax Machine name is an optional identifier for your Aptiva Fax Center. You can assign any string of letters and numbers here. The Fax Machine name appears at the top of each page on every fax you send. Fax Banner You can have the Fax Center print a standard header (banner) line on each page of your fax. The header line typically includes Name, Company and phone number information. You are free to use any or all of the setting fields provided for header information, and to enter whatever information you want to see in a header line. Any values you enter here appear in a single line at the top of each page on every fax you send. The information appears from left to right, in this order: Name, Company, Fax Number, Voice Number. Forward Faxes to Automatically forwards all incoming faxes to the telephone number you enter here. To activate forwarding: 1. Enter the telephone number in the space provided. Be sure to enter the entire number, including any access code information, in this field. The Operator does not add any codes for you when dialing this number. 2. Click on the checkbox to the left of the setting. The checkbox provides a convenient way to turn forwarding on and off, without having to erase and reenter the telephone number. Advanced Fax Settings Dialog Box Use this dialog box to enter or change: Speaker setting, Wait x seconds for connection, Retry after x seconds, Number of retries, Resolution, Maximum transmit rate, Paper size, and Use custom editor. Speaker setting Possible settings are: On - causes the computer speaker to emit the sounds associated with dialing, connection and fax transmission. On until connect - causes the computer speaker to emit sounds associated with dialing and connection. Once a connection is established the speaker turns off. Off - suppresses the sounds of fax transmission. Wait x seconds for connection The number of seconds the Fax Center should wait for its outgoing call to be answered by the receiving fax system. The default is 45 seconds. Retry after x seconds The Number of seconds the Fax Center should wait between attempts to send a given fax. The default is 60 seconds. Number of retries X The number of transmission attempts the Fax Center should make for a given fax. The default is three times. Resolution (see Note below) Possible settings are: Fine (the default) - sends faxes at high resolution (204x196) Standard - sends faxes at low resolution (204x98) Paper Size (see Note below) Possible settings are: Letter (8.5 x 11) is the default. Legal (8.5 x 14) DIN A4 (210 x 297 mm) NOTE: Changes made to the Resolution and Paper Size settings in the Advanced Fax Settings dialog box will not take effect immediately. The changes will be applied the next time your computer is started. Maximum transmit rate Your fax modem will transmit the fax at the fastest rate it can, up to the maximum rate specified here. Possible settings are 14400 (the default), 12200, 9600, 7200, 4800, 2400. NOTE: The maximum transmission rate may be less than the maximum speed for your fax/modem if your computer's serial port controller card does not have a buffered 16550 UART chip. Use custom editor Identifies a word processor or editing utility that the Fax Center should open when you ask to create a new fax. By default, when you ask to create a new fax, the Fax Center brings up the Windows Write utility for entry of fax contents. You can, alternatively, set up direct access to any other word processor or editor on your system from the Fax Center, by identifying it here. 1. At the Use Custom editor setting, click on the checkbox. 2. In the entry space provided, either type in the complete path and file name of the word processing program you want to use or click on Browse...to search your system directories for the program file Whenever you use the Create New Fax button in the Fax Center, it will automatically start the word processor or editor identified at the Editor setting. (br/all-05/31/96)