Multi-User Digital Telephone Answering System (430-0747) Operation Faxback Doc. # 17566 PLAYING MESSAGES To play all messages in a mailbox, press PLAY, then the mailbox button. To play only new messages in a mailbox, press PLAY, then press and hold the mailbox button. To play the next message, press SKIP. To play a message, press REPEAT. To play an earlier message, repeatedly press REPEAT until the desired message number appears. To pause while playing messages, press STOP. To resume playing messages, wait at least 2 seconds, then press STOP again. To stop playing messages, press STOP twice within 2 seconds. DELETING MESSAGES To delete a specific message, press DELETE while it plays. To delete all messages from a mailbox, press DELETE, then press and hold the mailbox button until the TAD beeps. RECORDING A MEMO 1. Press and release MEMO. 2. Speak in a normal voice while holding down the mailbox button. 3. Release the mailbox button. CHANGING THE REMOTE OPERATION SECURITY CODE 1. Press and hold CODE for about 2 seconds. 2. Press SKIP or REPEAT, then STOP to set each digit. SETTING THE TAD TO ANSWER CALLS To set the TAD to answer calls, press ANSWER. If an outgoing message is recorded, the TAD announces, "Answer on," and the indicator in the call/message counter window lights. If no outgoing message is recorded, the TAD says, "Answer off, no announcement." (See "Recording the Outgoing Message," Faxback Doc.# , Preparation.) To have the TAD not answer calls, press ANSWER again. The TAD says "Answer off," and the indicator turns off. RECORDING INCOMING MESSAGES After the TAD answers a call, the outgoing message plays. After the TAD beeps at the end of the announcement, the caller must select a mailbox by entering a number (1-4). The TAD announces, "Record Mailbox" and the mailbox number. If the caller does not select a mailbox, the recorded message is left in Mailbox 1. The maximum incoming message recording length is 60 seconds. If a recording reaches 55 seconds, the TAD beeps once to notify the caller that time will be up soon. If a recording reaches 60 seconds, the TAD beeps three times, then disconnects. The TAD automatically stops and hangs up if it detects silence for over 8 seconds. If the memory is full, the TAD announces, "Memory is full" and displays FL, then disconnects. SCREENING CALLS Your TAD lets you listen as callers leave messages. If you want to speak to a caller, pick up any phone on the same line and begin speaking. The TAD detects when you pick up the phone and automatically resets to answer the next call. NOTE: If you pick up the phone exactly when the TAD answers, you might need to press STOP to stop the TAD, or hang up momentarily, then pick up the phone again. If you do not want to take the call, do not pick up the handset, and let the TAD finish recording the caller's message. PLAYING MESSAGES The TAD stores each message in one of the four mailboxes, depending on which mailbox the caller selected. If there are new messages in a mailbox, the mailbox's indicator flashes until all the new messages have been played. The display shows the total number of messages in all mailboxes. To play all the messages in a mailbox, press PLAY. The display shows PL. Then press the selected mailbox button. (Or, to play only the new messages, press and hold down the mailbox button.) The TAD announces "Mailbox _____" and the number of messages (or new messages) stored in that mailbox. NOTES: If you check all messages and there are no messages stored in the selected mailbox, the TAD says, "Mailbox _____, no message." If you check new messages and there are no new messages stored in the selected mailbox, the TAD says, "Mailbox _____, no new message." The TAD announces the mailbox number and the total number of messages for that mailbox. Before playing each message, the TAD announces the message number and the day and time when each message was recorded. After all messages play, the TAD says, "End of message(s)" and saves all the messages. Repeating Messages To review a message while you are listening to it, press REPEAT. The current message starts again from the beginning. To hear an earlier message, repeatedly press REPEAT until the desired message's number appears. The TAD plays the message. Skipping Messages To skip to the next message while you are listening to a message, press SKIP once. The next recorded message plays. Pausing Message Playback To pause while listening to messages, press STOP. PA appears on the display. Wait at least 2 seconds, then press STOP again to resume playing messages. NOTE: If you do not resume playing messages within 60 seconds, the TAD beeps, the total number of messages appears, and the TAD stops playback. Stopping Message Playback To stop playing messages, press STOP twice within 2 seconds. The TAD beeps once and stops playback. Deleting Messages Deleting a Single Message To delete a specific message, press DELETE once while the message is playing. The TAD beeps once and immediately deletes the current message, then plays the next message or announces, "End of messages" (if that message was the last one). Deleting All Messages in a Mailbox Follow these steps to delete all messages from a particular mailbox. 1. Press DELETE. dE appears on the display. 2. Press and hold down the desired mailbox button to delete the messages in that mailbox. The TAD sounds a long beep and the display shows how many messages are left. If there are new messages that have not been played, the TAD announces, "New messages." Note: The TAD does not delete messages that have not been played. RECORDING A MEMO A memo is a message you can record at the TAD, without having to call in on a phone. You can record a memo in any of the mailboxes. NOTES: The maximum memo length is 60 seconds. If the TAD's memory is full (FL appears on the display), you must delete some messages before you can record a memo (see "Deleting Messages," above). Follow these steps to record a memo. 1. Press and release MEMO. rE (record) appears on the display. 2. Press and hold down the selected mailbox button. The TAD beeps. Speak into the microphone in a normal voice. The display shows how much time is left for recording. Note: If you do not press the mailbox button within 8 seconds, the TAD beeps three times and you must begin again at Step 1. 3. Release the mailbox button when you finish recording the memo. The TAD beeps once and the message number indicator increases by one. The memo is recorded along with the incoming messages. To hear the memo, simply play back the messages in that mailbox. (CS 10/30/95)