TAD-222 Telephone Answering System (430-0722) Operation Faxback Doc. # 18777 RECORDING THE OUTGOING MESSAGE Before you can set the TAD to answer calls, you must record the outgoing message (the announcement that the caller hears when the TAD answers a call). The maximum length your outgoing message can be is 16 seconds. CAUTION: To be safe, do not tell callers that you are away. Instead, say that you cannot come to the phone. Follow these steps to record the announcement. 1. Press and hold ANNOUNCE for 2 seconds until the TAD beeps. 2. Speak in a normal voice about 12 inches from the front of the TAD. Ask for the caller's name, phone number, and message. 3. Press STOP/ERASE when you finish your outgoing message. The TAD beeps once and automatically plays your outgoing message twice. NOTE: The TAD first records your outgoing message onto its digital chip and stores the message there. When the TAD plays the message a second time, it copies the message from the digital chip to the microcassette. This stores the outgoing message in case of a power loss. To check the outgoing message, simply press ANNOUNCE. The TAD plays the outgoing message. NOTE: Adjust VOLUME HI/LO on the right side of the TAD for a comfortable listening level. This does not affect the volume of the message on the telephone line. SETTING THE ANSWER IMM/DEL/TOL S SWITCH The ANSWER IMM/DEL/TOL S switch on the back of the TAD controls how long the TAD waits before it answers a call. IMM (Immediate Answer) - The TAD answers on the first or second ring. DEL (Delayed Answer) - The TAD answers after four rings. TOL S (Toll Saver) - If there are no messages, the TAD answers after about four rings. If there are messages, the TAD answers after about two rings. This gives you time to hang up before the TAD answers so you can avoid unnecessary charges if you call by long- distance. SETTING THE TAD TO ANSWER CALLS When you press ANSWER, the TAD sounds a beep, rewinds to the beginning of the incoming messages, and is set to answer calls. The answer indicator lights steadily. If you do not want the TAD to answer calls, press ANSWER so the TAD beeps once and the answer indicator turns off. NOTES: If you have not recorded the outgoing announcement, the TAD sounds four beeps when you press ANSWER. You must record the outgoing announcement before you can record calls. The answer indicator flashes while the TAD answers a call and records a message. When the caller hangs up, when 60 seconds elapse, or when there are more than 8 seconds of silence, the TAD hangs up and resets to answer the next call. After the TAD records a message, it rewinds to the beginning of the tape to update its backup information and then resets to record the next message. When the tape is full, you can erase the tape (see "Erasing Messages," below) or install a new one, but do not turn the tape over. Otherwise, the TAD will not operate properly. If the message tape becomes full while a caller is leaving a message, the TAD sounds four beeps and hangs up. The answer indicator repeatedly flashes four times. When the tape is full, the TAD answers and sounds eight beeps instead of playing the messages. SCREENING CALLS If you want to screen incoming calls while you're at home, let the TAD answer the call for you. When the caller starts speaking, let the TAD record the message. Or, to talk to the caller, pick up any phone connected to the same phone line as the TAD. Press STOP/ERASE on the TAD to stop recording and reset the TAD to answer the next call. PLAYING MESSAGES When you have new messages, the answer indicator flashes to show the number of new messages recorded. For example, if you have three new messages, the indicator flashes three times, pauses, again flashes three times, etc. NOTE: The TAD can record more than 99 messages (depending on their length), but the answer indicator can only flash up to 99 times. To playback the recorded messages, press PLAY/FAST-F. The TAD rewinds the tape and plays the messages. At the beginning of each message, the TAD sounds one beep. After the TAD plays all incoming messages, it beeps twice. The messages are saved until you erase them (see "Erasing Messages," below). REWIND AND FAST-FORWARD To replay a message while the tape plays, press and hold down MEMO/REWIND. The tape automatically rewinds, then stops at the beginning of the messages To start play again, release the button. To fast-forward the tape, press and hold down PLAY/FAST-F. You can hear sound as you fast-forward. The tape automatically stops at the end of the messages or begins normal play when you release PLAY/FAST-F. ERASING MESSAGES NOTE: Be sure you have played all the messages before you erase them. When the TAD beeps twice after all the messages play, press STOP/ERASE. The TAD beeps once and rewinds to the beginning of the incoming messages. The answer indicator lights steadily, and the TAD resets to answer calls. New messages record over the old ones. RECORDING A MEMO Follow these steps to record a reminder for yourself or a message for someone in your home of office. NOTES: Be sure you set the TAD to answer calls before you record a memo. Otherwise, the answer indicator will not flash after the TAD records the memo. The maximum recording time for a memo is 60 seconds. 1. Press MEMO/REWIND. The TAD beeps once. 2. Begin recording the message. Speak in a clear voice about 12 inches away from the front of the TAD. 3. When you finish speaking, press STOP/ERASE. The answer indicator flashes. The TAD records the memo as an incoming message, and plays it back when you play all the incoming messages. (PH 12/4/95)