TAD-1009 Digital Telephone Answering System (430-0781) Operation, Basic Faxback Doc. # 34864 Be sure you complete the procedures in "Installation" and "Preparation" before you begin using the TAD. SETTING THE TAD TO ANSWER/NOT ANSWER CALLS To set the TAD to answer calls, simply turn it on by pressing ON/OFF until the ON LINE indicator turns on. NOTE: You can use a remote phone to set the TAD to answer calls. See "Remote Answer-On", on Faxback Doc. # 34134. To set the TAD to not answer calls, simply turn it off by pressing ON/OFF until the ON LINE indicator turns off. Answering Calls After the TAD answers a call, the outgoing announcement plays then the TAD sounds a beep and recording begins. The caller can leave a message of up to 1 minute in length. After the call is over (when the caller hangs up or is silent for more than 7 seconds, or the maximum message length is reached), the TAD hangs up and resets to answer the next call. The PLAY indicator flashes to indicate an incoming message(s) has been recorded. NOTES: Many local phone companies use calling party control (CPC) to signal that the caller has hung up. Your TAD can recognize a CPC signal and release the line. If the TAD records phone company messages or dial tones, your local phone company probably does not use CPC. If the TAD reaches 100 percent full while a caller is leaving a message, the TAD hangs up. When the next call comes in, the TAD plays the memory full announcement. If the caller hangs up or is silent for more than 7 seconds, or if the incoming message is less than 2 seconds in length, the TAD hangs up and resets to answer the next call, but does not record a message. If the TAD answers when the memory is full, it plays the memory full announcement and beeps, waits 7 seconds for any remote operation commands (see "Using Remote Operation Commands" on Faxback Doc. # 34134), then hangs up. The TAD cannot record additional messages until you delete at least some of the old ones (see "Deleting Mess- ages", below). USING THE ANNOUNCEMENT-ONLY FEATURE Your TAD's announcement-only FEATURE lets you set the TAD to play a message for the caller, then automatically hang up without letting the caller leave a message. NOTE: When the TAD is set for announcement-only, you cannot set it to record calls using the remote commands as described in "Remote Answer-On." Recording the Announcement-Only Message 1. Press ANN ONLY so the ANN indicator turns on, then press and hold OGM until the TAD beeps once and the ON LINE indicator flashes. 2. Release OGM and record your message. Speak into the TAD from about 12 inches away. 3. When you finish speaking, press ON/OFF. The TAD beeps once, the announcement-only message plays, then the ON LINE indicator stops flashing and the TAD beeps once more. The announcement-only feature is now on. Turning Announcement-Only On/Off To turn on the announcement-only feature at any time, press ANN ONLY. The ANN indicator turns on and the TAD beeps twice. To turn off the announcement-only feature, press ANN ONLY. The ANN indicator turns off and the TAD beeps twice. Checking/Deleting the Announcement-Only Message You can press OGM while the ANN indicator is turned on to play the announce- ment-only message. Adjust VOLUME on the side for the TAD to a comfortable listening level. To stop listening to the message before it ends, press ON/OFF. To delete your recorded announcement-only message, press PGM/DEL while the TAD is playing it. NOTE: If you delete your recorded announcement-only message (or never initially record an announcement), to use the announcement-only feature, you must first record an announcement-only message. Other- wise, the TAD will not answer calls. SCREENING CALLS To screen your calls, let the TAD answer all calls for you, and listen to the caller's message through the TAD's speaker. If you decide to answer the call, pick up any phone connected to the same phone line as the TAD. The TAD stops recording and resets to answer the next call. NOTE: If you pick up the phone just as the TAD answers, the TAD might not stop recording. If this happens, hang up the phone momentarily, then pick it up again. RECORDING A 2-WAY PHONE CONVERSATION You can record both sides of a conversation on any phone connected to the same phone line as the TAD. At any time during the conversation, press and hold 2-WAY for about 2 seconds. The ON LINE indicator flashes, the TAD beeps once, and recording begins. To stop recording, press ON/OFF or hang up the phone. The ON LINE indicator stops flashing, the TAD beeps once, and recording stops. NOTE: It is illegal in some states to record a conversation without the consent of all parties to the conversation, including the phone company. Check the laws in your area before using the two-way record feature. To play back a recorded conversation, see "Playing 2-Way Conversations", below. RECORDING A MEMO A memo is a message that you record by speaking directly into the TAD, without calling in on the phone line. 1. Press and hold MEMO until the TAD beeps. The ON LINE indicator flashes and the MEMO indicator lights steadily. 2. Release MEMO and record your message. Speak into the TAD from about 12 inches away. 3. When you finish speaking, press ON/OFF. The TAD beeps once then the ON LINE indicator lights steadily. The MEMO indicator flashes to indicate that you have a "memo" message. To play back a memo, see "Playing Memos", below. PLAYING MESSAGES NOTES: During playback of any message type (incoming message, memo, or 2- way conversation), you can repeat the current message, or skip back- ward or forward to the previous or next message. - To repeat the current message, press 7/I< - To skip back to the previous message, press 6/<- - To skip forward to the next message, press 9/-> To delete any type of message, see "Deleting Messages", below. To stop playback of any message at any time, press ON/OFF. Playing Incoming Messages The PLAY indicator flashes after the TAD records one or more incoming mess- ages. To listen to an incoming message(s), press PLAY. The TAD tells you how many messages it has recorded. For example, if there are three messages, the TAD says "Three messages." The TAD plays each recorded message, one after the other, beginning with the most recent one. At the end of each message, the TAD announces the day and time the message was recorded. After playing the last message, the TAD beeps once. After you play the message(s), the PLAY indicator lights steadily and the TAD automatically saves the message(s) and resets to answer calls. To replay the incoming message(s), simply press PLAY again. Playing 2-Way Conversations To listen to a recorded 2-way conversation, press 2-WAY. The TAD tells you how many 2-way conversations it has recorded. For example, if there are two, the TAD says "Two messages." The TAD plays each recorded 2-way conversation, one after the other, beginning with the most recent one. At the end of each, the TAD announces the day and time the conversation was recorded. After playing the last conversation, the TAD beeps once. After you play the conversation(s), the TAD automatically saves the conver- sation(s) and resets to answer calls. To replay the conversation(s), simply press 2-WAY again. Playing Memos To listen to a recorded memo, press MEMO. The TAD tells you how many memos it has recorded. For example, if there are two, the TAD says "Two messages." The TAD plays each recorded memo, one after the other, beginning with the most recent one. At the end of each, the TAD announces the day and time the conversation was recorded. After playing the last memo, the TAD beeps once. After you play the memo(s), the MEMO indicator lights steadily and the TAD automatically saves the memo(s) and resets to answer calls. To replay the memo(s), simply press MEMO again. DELETING MESSAGES The TAD-1009 lets you delete messages individually (during playback) or all at once (before or after playback). To delete a particular incoming message, 2-way conversation, or memo: the first time you play it, press PGM/DEL immediately after the caller's message ends (while the day/time stamp plays) but before the TAD beeps to start the next message or function. After playing all messages once, begin playback again, then press PGM/ DEL while the TAD is playing the message you want to delete. Playback stops, the TAD beeps twice, then playback continues with the next message (if any). NOTES: If you press PGM/DEL before the caller's message ends while the TAD is playing that message for the first time, the TAD beeps once then skips to the beginning of the next message (if any) without deleting the message. If you did not previously set the day and time, the TAD will not play a day/time stamp and you cannot delete a message the first time you play it. To delete all incoming messages, press and hold PGM/DEL before or after playback until the TAD beeps once. Then press and hold PLAY until the TAD beeps twice. The PLAY indicator turns off. To delete all 2-way conversations, press and hold PGM/DEL before or after playback until the TAD beeps once. Then press and hold 2-WAY until the TAD beeps twice. To delete all memos, press and hold PGM/DEL before or after playback until the TAD beeps once. Then press and hold MEMO until the TAD beeps twice. The MEMO indicator turns off. (BR/EB 10/1/96)