TAD-425 (430-0711) Operation Faxback Doc. # 9589 TURNING ON THE ANSWERING MACHINE Turn on the answering machine by setting the MASTER POWER ON/OFF switch to ON. When you turn on the answering machine for the first time, it checks for the incoming and outgoing announcement cassettes and 0 appears on the display. If you do not install the cassettes before you turn on the answering machine, it beeps eight times and E flashes on the display. Load the cassettes and press STOP to clear the error. RECORDING YOUR OUTGOING ANNOUNCEMENT You can record the message you want callers to hear when the machine answers. When you record the outgoing announcement, ask for specific information, such as the caller's name and phone number so that you can return the call. EXAMPLE: "This is the Doe residence. I can't get to the phone right now, but I will be happy to return your call if you leave your name and telephone number after you hear the beep. Please speak clearly and directly into the telephone. Thank you." NOTE: For your own protection, do not tell callers that no one is home. When you record a message, say something such as, "I can't get to the phone right now," instead of, "I'm not home right now." Before you record your outgoing announcement, we recommend that you write it down. Follow these steps to record your outgoing announcement: 1. Press ANNOUNCE RECORD (located under the cassette lid). The ANSWER and ANNOUNCE indicators flash and a beep sounds. 2. When you hear the beep, record your message by speaking about 8 inches from the microphone. 3. When you complete your message, press STOP. The answering machine marks the end of your message and rewinds the tape. CHECKING THE OUTGOING ANNOUNCEMENT To check your outgoing announcement, press ANN ONLY so that the ANNOUNCE indicator lights steadily. Then, press PLAY. The answering machine plays the outgoing announcement, then rewinds the outgoing announcement tape. Each time you record a new message, you record over the previous message. You can re-record the message as many times as you want. SETTING THE SECURITY CODE The answering machine's factory-set security code is 111. You can use this code to operate the answering machine's remote functions; however, we recommend that you set your own security code. Follow these steps to set the code. 1. Press MODE SET (located on the back of the answering machine). The answering machine flashes 1 and beeps three times, and then displays the first digit of the current security code. 2. Press FAST-F or REWIND to change this digit of the security code. 3. Press MODE SET to store the digit. The answering machine flashes the digit of the next position and beeps three times. Then, the next digit of the current security code appears on the display. 4. Follow steps 2 and 3 to est the second and third digits of the security code. After you press MODE SET to store the third digit, each digit of the new security code flashes as the answering machine sounds three beeps. NOTES: If you do not press a button within 30 seconds during the security code setting procedure, the answering machine stores any entries up to that point. If you press STOP before you finish setting the security code, the answering machine stores the entries up to that point. SETTING SWITCHES After you record the outgoing announcement, set the following switches as necessary. Setting the ANSWER Switch The following ANSWER switch settings determine when the answering machine answers the phone. IMM (Immediate Answer) - answers after about one ring. DEL (Delayed Answer) - answers after about four rings. TOL S (Toll Saver) - answers immediately if you received a message since you last checked. Otherwise, it answers after about four rings. This setting can save you money during long- distance remove operation. If you check for new messages by long distance and the answering machine does not answer on the first or second ring, you can hang up to avoid the toll charge. Setting the INCOMING MESSAGE Switch Set the INCOMING MESSAGE switch to determine the maximum incoming message length, 30 SEC or 3 MIN. If the caller hangs up before the set time, the answering machine automatically stops recording to conserve tape. See "Setting the CPC MIN/MAX Switch." Setting the CPC MIN/MAX Switch Many telephone exchanges send out a special signal when a caller hangs up. Your answering machine's CPC (Calling Party Control) circuit detects this signal and the answering machine automatically resets to save tape. Set the CPC MIN/MAX switch MAX at first. If the answering machine often records a telephone company message, dial tones, and so on, set the switch to MIN. NOTE: CALL WAITING, a service offered by mot telephone companies, uses signals identical to CPC signals. If you have this service, you might want to set the CPC MIN/MAX switch to MAX. Otherwise, if the answering machine receives a second call while the first caller leaves a message, the answering machine might hang up during the first caller's message. ANSWERING CALLS Press ANSWER to set the answering machine to answer and record calls. The ANSWER indicator flashes, a beep sounds, the outgoing announcement tape rewinds, and the ANSWER indicator lights steadily. The ANSWER indicator flashes rapidly while the answering machine records a message, performs remote functions, or pays the outgoing announcement. NOTE: If the incoming message tape is full when an incoming call comes in, the caller hears four short beeps, the answering machine hangs up and the number on the call counter increases by one. Message Grouping The answering machine divides your incoming messages into two groups -- old messages you have already heard and new messages. NOTES: You cannot have more than two groups of messages at one time. You cannot record over a message you have not played back. If you try to do so, the answering machine winds the tape to the end of the new messages before recording. This prevents accidentally recording over an unheard message. PLAYING BACK INCOMING MESSAGES After you receive at lease one message, the ANSWER indicator lights steadily and the number of messages appears on the call counter display. To listen to new messages, press PLAY. The incoming message tape rewind to the beginning the new message(s) and then plays to the end of the message(s), or until you press STOP. Adjust VOLUME for the desired volume. At the end of the messages, the answering machine stops and sounds three beeps. To replay the messages, press REWIND. Then, press PLAY again. To locate a specific section of tape, press PLAY. Then, press and hold down REWIND or FAST-F. The answering machine audibly rewinds or fast forwards the tape. Release REWIND or FAST-F to hear the messages. NOTES: Some callers might choose not to leave a message or hang up before using the maximum time. If this happens and your telephone substation does not send out CPC signals, the answering machine records dial tones, beeping, or a recorded voice until the VOX circuit stops recording. See "Setting the CPC MIN/MAX Switch." If you receive more than 19 messages, 19 flashes on the call counter display. To skip unwanted material such as dial tones, press and hold down FAST-F or REWIND during playback. The answering machine audibly fast-forwards or rewinds the tape. Release FAST-F or REWIND to resume normal playback. Press STOP to stop the tape at any time. After you listen to your new messages and press ANSWER to answer and record more calls, you move all messages to the old message group. To listen to old messages after you received new messages, press REWIND. When the tape stops, press REWIND again. The answering machine rewinds to the beginning the tape, stops, and beeps three times. Press PLAY to play back the old messages. To save a message for later reference, follow these steps: 1. Press REWIND or FAST-F to locate the message. 2. let the message play to the end and press STOP. 3. Press ANSWER to set the answering machine to answer calls. When you press PLAY, the answering machine plays back only the new messages because the saved message is considered an old message. USING ANNOUNCEMENT ONLY You can set your answering machine so that is plays the outgoing announcement but does not record a message. This is useful for providing information about an event. If necessary, change the outgoing announcement, and make it clear that the caller cannot leave a message. Press ANN ONLY. When you receive a call, the caller hears the outgoing announcement, but cannot leave a message. NOTE: You must still install the incoming message tape even though it is not used for announcement only. ERASING THE INCOMING MESSAGE TAPE Your answering machine can record new messages over old ones. However, to prevent others from listening to your messages, you might want to erase the incoming message tape. Be sure you have listened to all your messages before you erase the tape. To erase the tape, press and hold down ERASE REWIND. Then, press REWIND. The answering machine rewinds the tape and erases the messages, and stops at the beginning of the tape. Press ANSWER to set the answering machine to answer incoming calls. NOTE: You can also erase the outgoing announcement. Place the outgoing announcement cassette into the right (INCOMING) cassette compartment and follow the same procedure. After you erase the outgoing announcement, reload both cassettes in the proper compartments, re-record a new outgoing announcement, and press ANSWER to set the answering machine to answer incoming calls. (ALL-02/06/95)