TFX-1032 Fax Machine with Automatic Cutter (430-1204) Fax Operation Faxback Doc. # 17234 PREPARING A DOCUMENT The quality of the copy at the receiving fax machine depends on the quality of the original document you send. Do not try to send documents that are: Wet or damp Covered with wet ink or paste Chemically processed (such as pressure-sensitive paper or carbon-coated paper) Coated (such as glossy paper) Too thin (such as onionskin, airmail paper, or magazine pages) Curled or folded Made of cloth or metal Larger or smaller than the allowable document size (maximum size 8 1/2 X 59 inches, minimum size 5 7/8 X 5 7/8 inches NOTE: If a document is exactly 8 1/2 inches wide, 1/4 inch on both sides might not fax properly. To send a document of poor quality, make a photocopy of the original. Then fax the copy. CAUTION: Remove staples and paper clips from documents you want to send. These could damage the fax machine. MAKING A COPY You can copy a document to check how it will be received, or to check the fax machine's operation. 1. Place the original document (up to 10 pages) face down in the paper tray. The fax machine automatically draws in the first page. 2. Select a contrast/resolution mode, if necessary. NOTE: For copying, the fax machine uses fine or superfine resolution only. The fax machine uses the fine setting if the resolution is set to STD. 3. Press COPY. The fax machine displays: ZOOM RATE ? 100 % NOTE: If you do not need to make an enlarged or reduced copy, skip to Step 5. 4. Press COPY to select the desired zoom mode. Each time you press the key, the display changes in this order, 125%-80%-100%. 5. Press START. The fax machine starts to copy. It cuts each page as it exits the fax machine. SENDING A FAX 1. Place the original document (up to 10 pages) face down in the paper tray. The fax machine automatically draws in the first page. 2. Select a contrast/resolution mode if necessary. NOTE: If you make a mistake when entering a phone number, press STOP/CLEAR, then enter the correct number. 4. Press START to dial the number. When the other fax machine answers, transmission begins. NOTE: Press STOP/CLEAR to interrupt a transmission or to remove a document set for transmission. SETTING THE CONTRAST/RESOLUTION Set the contrast and resolution for the document you want to send. NOTE: A document must be in the paper tray before you can change these settings. Setting the Contrast Repeatedly press CONTRAST to select: NORMAL - For normal documents. LIGHT - For normal documents. HALFTONE - For photos or originals with shades of gray. (The resolution is automatically set to FINE.) Setting the Resolution Repeatedly press RESOLUTION to select: STD - For most documents. FINE - For small print or print from a dot-matrix printer. SUPERFINE - For text with very small characters or graphics. NOTES: Superfine only works with fax machines that have the ITU-T standard superfine feature. If the receiving fax machine does not have this feature, the fax is sent using fine resolution. You can set the fax machine to remain in the selected modes or to return to the default modes after each fax. See "Setting the Feature Switches" (Faxback Doc. # 17235). FAX REDIALING If a dialed number is busy, the fax machine hangs up, waits 3 minutes, then redials the number up to the number of times you set with feature switch 06. See "Setting the Feature Switches" (Faxback Doc. # 17235). To manually redial, press REDIAL/PAUSE. SENDING INTERNATIONAL FAXES When you send faxes to other countries, poor phone line quality might cause transmission errors. The overseas feature helps reduce these errors. After placing the document, press SPEED DIAL then #. When the fax machine displays OVERSEAS Tx. SET, dial the number as usual. You can also use this feature for local faxes if you get frequent errors. RECEIVING FAXES USING AN EXTENSION TELEPHONE This feature lets you receive a fax after answering a telephone call on an extension telephone, either connected to the fax machine or to a jack that uses the same line as the fax machine. Connected to the Fax Machine Before you use this feature, you must: Confirm feature switch 08 is set to something other than 00 (OFF). The number you select is also the number you dial to receive a fax. The default setting is 33. Set the fax machine to either the manual or automatic reception mode This feature does not work if you set the fax machine to the answering machine reception mode. To Switch to receive a fax during a call on a telephone connected to the fax machine, dial the number you selected with feature switch 08. The fax machine disconnects the phone and prepares to receive a fax. Hang up the phone. Connected to Another Jack Before you use this feature, you must: Set feature switch 57 to 01 (ON). The default setting is OFF. See "Setting the Feature Switches" (Faxback Doc. # 17235). Set the fax machine to either the manual or automatic receive mode. This feature does not work if you set the fax machine to the answering machine reception mode. To switch to receive a fax during a call on an extension phone, press * then # on the extension phone. The fax machine prepares to receive a fax. When you hear fax tones, hang up the phone. NOTES: If you answer a voice call on an extension phone while the fax machine is sounding simulated rings, you can stop the fax machine by pressing * then # on the extension phone. You cannot use this feature from a pulse-dialing extension phone. This feature might not function properly on certain telephones. Callers can also use this feature by pressing * then # on their touch-tone phone. VOICE CONTACT Requesting a Voice Contact After you receive or send a document, you might want to talk to the person at the transmitting/receiving fax machine. To do so, simply lift the handset while the fax machine is sending or receiving the document. When sending or receiving is complete, the other fax machine rings or sounds tones. When the other party comes on the line, begin your conversation. NOTES: If you hang up the handset before fax operation is complete, the voice contact request is cancelled. If the other party does not pick up their handset within 10-15 seconds, the phone line disconnects. If the other fax machine does not have the voice contact function, the phone line disconnects. Answering a Voice Contact Request If your fax machine beeps and displays PHONE CALLING immediately after you send or receive a document, the other party is requesting voice contact. Pick up the handset and begin the conversation. REQUESTING A FAX FROM ANOTHER MACHINE (POLLING) Your fax machine lets you call a remote, unattended fax machine and request that it send a document to you. The remote machine must be set to send the document before you call, and must use ITU-T compatible polling. NOTE: Your TFX-1032 fax machine cannot be polled. 1. Press MENU. The fax machine displays: POLLING Rx ? 2. Press SET. The fax machine displays: PARTY ? 3. Call the remote fax machine. You can use manual, one-touch memory, or speed dialing. 4. Press SET. The fax machine begins dialing. When the line connects, reception automatically begins. LIMITING FAX RECEPTION You can set the fax machine to check the other party's fax number and only receive a fax if the number exactly matches one stored in your fax machine's one-touch or speed dialing memories. NOTE: Even a stored number cannot be received if the other fax machine does not have a fax identification feature or if the fax number has not been programmed into their fax machine. Check with the other parties before setting this function. To turn on this feature, set feature switch 26 to 01 (ON). To turn off this feature, set feature switch 26 to 00 (OFF). The default is off. ACTIVITY REPORTS The activity report shows up to 20 of the most recent transmissions/ receptions, including any error codes. 1. Press MENU twice. The fax machine displays: 2: ACT. REPORT ? 2. Press COPY. The fax machine displays: ACTIVITY REPORT and prints the report. You can set the fax machine to print a transmission report after each fax by setting feature switch 31. * * * ACTIVITY REPORT * * * JUNE 26, `95 12:00 TRNS. TOTAL PAGE 000003 RECV. TOTAL PAGE 000002 TRNS. No. DATE START TIME PARTNER PAGE RESULT ERROR CODE 1 Jun.26 9:00 2'07 AAA 2 OK 2 Jun.26 10:00 0'55 BBB 1 OK RECV. No. DATE START TIME PARTNER PAGE RESULT ERROR-CODE 1 Jun.26 9:30 0'36 CCC 1 OK 2 Jun.26 10:30 0'44 DDD 1 OK Sample Activity Report