TAD-268 25-Channel 10-Memory Cordless Telephone Answering System (430-0738) Tad Operation Faxback Doc. # 19651 SETTING THE TAD TO ANSWER CALLS If the ANSWER indicator is on or flashing, the TAD is ready to take calls. If the ANSWER indicator is off, press either ANSWER on the handset or the button next to the ANSWER indicator on the base to set the TAD to answer calls. NOTES: If you have not recorded the outgoing announcement, the TAD sounds four beeps when you press ANSWER. You must record an outgoing announcement before you can record calls. When the caller hangs up, the maximum recording time elapses, or there are more than 7 seconds of silence or a busy signal, the TAD hangs up and resets to answer the next calls. If the message tape reaches the end while a caller is leaving a message, the TAD sounds a 2-second beep and hangs up. Setting the TAD Not to Answer Calls When you do not want the TAD to answer calls, press ERASE/STOP on the base, or press REMOTE then 0 on the handset, while the tape is stopped. NOTE: The ANSWER indicator turns off if the TAD does not have any new messages, or blinks slowly if the TAD has recorded messages. SETTING THE TAD TO THE ANNOUNCE ONLY MODE You can set your TAD so it plays the outgoing announcement but does not record an incoming message. This is useful for announcing information for an event. Follow these steps to set the TAD to the announce only mode. 1. If the TALK indicator is on, press TALK to turn it off. If the ANSWER indicator is on, press ERASE/STOP on the base to turn it off. 2. Press *, then MEMORY. The HOLD/INT indicator blinks and a beep sounds. 3. Press 7 then #. 4. Press MEMORY to store the new setting. The HOLD/INT indicator turns off and a long beep sounds. 5. Press the button next to the ANSWER indicator on the base. The ANN ONLY indicator on the base turns on. To reset the TAD to record incoming messages, repeat Steps 1-5, but press * instead of # in Step 3. SCREENING CALLS To screen calls, let the TAD answer the calls, then listen to the caller through the base's speaker. If you decide to answer the call, lift the handset from the cradle or press TALK, or pick up a phone connected to the same phone line as the TAD. The TAD stops recording and resets for the next call. NOTE: If you pick up the phone just as the TAD answers, the TAD might not stop announcing. If this happens, hang up the phone momentarily, then pick it up again. PLAYING MESSAGES Your TAD divides your incoming messages into two groups - old messages you have already heard and new messages you have not yet heard. The new message becomes part of the old message group after you listen to them then receive one or more new messages. After you receive at least one new message, the ANSWER indicator slowly flashes. To listen to new messages using the base, press PLAY/FAST-F. To listen to new messages using the handset, press REMOTE then 2. NOTES: The TAD beeps while the tape is rewinding. At the end of each message, the TAD beeps once. After the TAD plays back all messages, the TAD sounds a command prompt (beeps three times). The ANSWER indicator stays on, and the TAD is ready to receive the next call. Then, if the TAD receives one or more new messages, the messages you listened to become part of the old message group. You cannot record over a new message. The TAD assumes that all new messages have been heard after the last message plays, even if you skipped some of the messages. If a caller hangs up without leaving a message (or without using the maximum time), and your telephone service does not send out CPC signals, the TAD records whatever sounds are transmitted over the phone line until the VOX circuit stops recording. The ANSWER indicator might slowly flash, although you do not hear a message. If you eject the microcassette tape, new messages are no longer a separate group. TAD Function Chart The following chart shows what you can do while you listen to messages, and how to do those things either at the base or at the handset. If the TALK indicator is on, press TALK to turn it off. Then select an option and follow the procedures shown. What You Can Do Do This at the Do this at the Base Handset Listen to new Press PLAY/FAST-F. Press REMOTE then 2. messages. Rewind the tape Press REWIND. Press REMOTE then 1. to the beginning of any new messages. If there are any mess- ages you have not yet heard, the TAD automatic- ally starts playback after it rewinds the tape. If you have heard all of the new messages, the TAD sounds a command prompt. Fast-forward the tape to Press PLAY/FAST-F to Press REMOTE then 3 the end of new messages. begin play, then press to fast-forward the PLAY/FAST-F again to fast- tape. NOTE: The TAD sounds a forward the tape. command prompt and waits for a command. Stop message playback. Press ERASE/STOP. Press STOP/0 If there are any messages you have yet heard, the tape fast-forwards to the end of the new messages. Play back old messages Press REWIND to rewind Press REMOTE then 1 after listening to new the tape to the begin- to rewind the tape to messages. ning of new messages, the beginning of new then press REWIND once messages, then press more to rewind to the REMOTE then 1 again beginning of old mess- to rewind to the be- ages. Then press PLAY/ ginning of old mess- FAST-F to start playback. ages. Then press REMOTE then 2 to start playback. NOTE: To save messages, stop the tape after you play the messages. The TAD records new messages after any current messages. If you do not want to save new messages, rewind the tape and set the TAD to answer calls. The TAD records new messages over the last messages you heard. ERASING MESSAGES The TAD records new messages over any old messages you do not want to save. But, you can erase all stored messages on a tape at one time. This is convenient if you want to use tapes you used in the TAD in other recording devices, or to prevent others from playing your message again. NOTE: You must use the controls on the base to erase messages. 1. Play the incoming messages. When the TAD has played back the last message, press and release ERASE/STOP. 2. While pressing and holding down REWIND, press ERASE/STOP. The TAD rewinds the tape, then erases all the messages (up to the end of the new messages). After the TAD finishes erasing the tape, it rewinds the tape to the beginning and stops. NOTES: The TAD will not answer calls while it is erasing messages. If the TAD is set to receive calls, pressing ERASE/STOP sets the TAD not to answer calls. To stop erasing messages, press ERASE/STOP again. If you receive a call while erasing, press TALK on the handset or lift the handset from the cradle to answer the call. After the call, repeat Steps 1-2 to continue erasing the messages. RECORDING A MEMO You can use the TAD to record a reminder for yourself or a message for someone in your home or office. You can record a memo using either the base or the handset. NOTE: When you record a memo, the TAD saves the memo on the incoming message tape like other recorded messages. Using the Base Follow these steps to record a memo at the base. 1. Press MEMO. The TAD beeps for about 2 seconds, and the MEMO indicator lights. 2. After the TAD stops beeping, begin recording the message. Speak in a strong voice from about 12 inches away from the front of the TAD. 3. When you finish speaking press ERASE/STOP. The TAD saves the memo as an incoming message, and the MEMO indicator flashes. Using the Handset Follow these steps to record a memo from the handset. 1. Press REMOTE. 2. Press * then 4. The handset beeps for about 2 seconds. 3. After the TAD stops beeping, begin recording the message by speaking into the handset. The MEMO indicator lights. 4. When you finish your memo, press STOP/O. The memo is saved as a new incoming message, and the MEMO indicator flashes. NOTE: If you have not listened to all new incoming messages, the TAD fast-forwards the tape to the end of new messages and then records the memo message. To play the memo, simply press PLAY/FAST-F on the base or press REMOTE then 2 on the handset (as you would to play other recorded messages). RECORDING A TWO-WAY CONVERSATION You can record both sides of a phone conversation at any time. NOTE: It is illegal in some states to record a conversation without the consent of all parties to the conversation and the phone company. Check the laws in your area before using the two-way record feature. Follow these steps to record a two-way conversation from the handset. 1. When you are ready to record press REMOTE, then *, the 6. The TAD starts to record the two-way conversation, and the MEMO indicator lights. 2. To stop recording, press REMOTE then 0. The MEMO indicator flashes. NOTES: If you have not listened to all new incoming messages before you record a two-way conversation, the TAD fast forwards the tape to the end of the new messages and then records the two-way conversation. When you press the buttons to start or finish recording, the other party might hear the control sounds. When you hang up, the TAD automatically stops recording. When you put a caller on hold, the TAD interrupts recording until you return to the caller. AUTO CALL The auto call function sets the TAD to call your pocket pager or a designated telephone number each time it receives a message. When the TAD calls a telephone (not a pager) number and you pick up the phone, the TAD beeps for 45 seconds. While it beeps, you can enter your remote operation security code and operate the TAD remotely. When the TAD calls a pager number, some pagers display the phone's number (your pager might not display the phone's number). You can then call the TAD, enter your remote operation security code and operate the TAD remotely. You can choose the number of auto call attempts (1-9) the TAD makes to your pager or designated telephone. The TAD calls the pager or phone for the selected number of times in 15-minute intervals until you answer or until you retrieve the message. The auto call function is set to off at the factory. Before you turn on the auto call function, you must store the remote operation security code and the phone number or pager number as described in "Storing a Pager or Telephone Number." Storing a Pager or Telephone Number Follow these steps to store the pager or telephone number the TAD should call when you turn auto call to on. NOTE: You cannot store a pager or telephone number if you have new messages you have not played. 1. If the TALK indicator is on, press TALK on the handset to turn it off. Then, if the ANSWER or ANN ONLY indicator is on, press ERASE/STOP on the base to turn it off. 2. Press #, then MEMORY. The HOLD/INT indicator flashes and a beep sounds. 3. Press #. 4. Enter the pager or telephone number and any pause and tone entries. NOTE: Each pause or tone entry uses one digit of the TAD's 32-digit memory capacity. 5. Press MEMORY to store the number. A long beep sounds and the HOLD/INT indicator turns off. NOTES: If you receive a call while storing a number, press TALK to answer the call. After the call, begin again at Step 2 to store the number. To delete a number from memory, repeat all steps except Step 4. Turning the Auto Call Function On/Off Once you have stored a pager or telephone number and have selected and stored a remote operation security code, you can follow these steps to turn on the auto call function. NOTES: You cannot turn the auto call function on if you have new messages you have not listened to. If you have not stored the code and number, the AUTO CALL indicator flashes rapidly. 1. If the TALK indicator is on, press TALK on the handset to turn it off. Then, if the ANSWER or ANN ONLY indicator is on, press ERASE/STOP on the base to turn it off. 2. Press *, then MEMORY. The HOLD/INT indicator blinks and a beep sounds. 3. Press 9. 4. Enter the number of call attempts using the number buttons (1-9). 5. Press MEMORY to store the setting. The HOLD/INT indicator turns off and a long beep sounds. The AUTO CALL indicator on the base turns on. 6. Press the button next to the ANSWER indicator on the base to set the TAD to answer calls. To turn the auto call function off, follow Steps 1-6, but enter 0 as the number in Step 4. NOTES: If the ANN ONLY indicator lights when you press the button next to the ANSWER indicator on the base, turn off the announce only mode. If the remote answer on function is turned off, you must follow the steps under "Remote Answer On" to turn on the remote answer function before the AUTO CALL indicator will turn on. (EB 2/15/96)