TAD-268 25-Channel Cordless Telephone Answering System (430-0738) Preparation Faxback Doc. # 19658 SETTING THE DIALING MODE Set DIAL on the back of the base for the type of service you have-tone or pulse (rotary). If you are not sure which type you have, do this test. 1. Set DIAL to TONE. 2. Lift the handset from the cradle, or press TALK on the handset, and listen for a dial tone. 3. Press any number other than 0. NOTE: If your phone system requires that you dial an access code (9, for example) before you dial an outside number, do not enter the access code either. If the dial tone stops, you have touch-tone service. Leave DIAL set to TONE. If the dial tone continues, you have pulse service. Set DIAL to PULSE and return the handset to the cradle. SETTING THE VOLUME Your TAD has the following volume controls: Base Volume: Set VOLUME on the back of the base to OFF, LO, or HI to adjust the message playback and intercom volume. Handset Receiver: Set VOLUME on the side of the handset to LO or HI Volume to control the volume you hear from the handset. Handset Ringer: Set RINGER on the side of the handset to OFF, LO, or HI Volume to control the handset's ringer volume. NOTES: When RINGER on the handset is set to OFF and the handset is off the base, all the indicators on the handset turn off to save battery power. You can still make and answer calls even if RINGER on the handset is set to OFF. When you receive a call and RINGER on the handset is set to OFF, the ringer does not sound and the TALK indicator does not blink on the handset. However, the IN USE indicator on the base blinks and other phones on the same line still ring. Simply press TALK on the handset or lift it from the cradle to answer the call. TAD PREPARATION SETTING THE CPC SWITCH CPC (Calling Party Control) on the back of the base is set to MAX at the factory. If your TAD often records telephone company messages, dial tones, and so on, set CPCP to MIN. NOTE: Call waiting, a service offered by most telephone companies, uses signals identical to CPC signals. If you have this service, you should leave CPC set to MAX. Otherwise, if the answering machine receives a second call while the first caller is leaving a message, the answering machine might hang up during the first caller's message. RECORDING AN OUTGOING ANNOUNCEMENT Before you can use the TAD, you must record the outgoing announcement that the caller hears when the TAD answers a call. You can record the outgoing announcement from either the base or the handset, and your announcement can be up to 21 seconds long. You can also set the TAD so it plays an announcement but does not record a message. IMPORTANT: To help protect your home or office from theft, we recommend you do not tell callers that you are away. Instead, say that you cannot come to the phone. NOTES: When you record an outgoing announcement, you should ask for the caller's name, phone number, and a message. When you set the TAD to the announcement only mode, we recommend you make it clear in the announcement that the caller cannot leave a message. When you record an outgoing announcement, the TAD records a backup copy of it on the incoming message tape. When power is restored after a power failure, the TAD automatically retrieves the outgoing announcement from the message tape and re-records it into digital memory. Using the Base Follow these steps to record the outgoing announcement from the base. 1. If the TALK indicator is on, press TALK on the handset to turn it off. Then, if the ANSWER or ANN ONLY indicator is on, press ERASE/STOP on the base to turn it off. 2. Open the cassette deck compartment on top of the base, then press and hold down ANNOUNCE RECORD inside the compartment for about 1 second. You hear beeps while the TAD rewinds the tape for the announcement backup. When the tape fully rewinds, you hear a 2-second beep. 3. Speak your outgoing announcement into the microphone on top of the base in a strong voice, from about 12 inches away from the front of the TAD. The TAD records the announcement into digital memory and onto the tape at the same time. 4. When you finish your outgoing announcement, press ERASE/STOP on the base. You hear another 2-second beep. If you do not press ERASE/STOP within 21 seconds, the TAD automatically stops. After the TAD records the announcement it automatically plays back the announcement from digital memory over the base's speaker. Using the Handset Follow these steps to record the outgoing announcement from the handset. 1. If the TALK indicator is on, press TALK on the handset to turn it off. 2. Press REMOTE on the handset. The HOLD/INT indicator on the handset flashes for about a second, then lights steadily. NOTE: Wait until the HOLD/INT indicator lights steadily before continuing. 3. Press * then 5, then listen to the handset. You hear beeps while the TAD rewinds the tape for the announcement backup. When the tape fully rewinds, you hear a 2-second beep. 4. Speak your outgoing announcement into the handset. The TAD records the announcement into digital memory and onto the tape at the same time. 5. When you finish your outgoing announcement, press 0 on the handset. You hear another 2-second beep. NOTE: If you do not press 0 within 21 seconds, the TAD automatically stops. CHECKING THE OUTGOING ANNOUNCEMENT You can use either the base or the handset to check the outgoing announcement. Using the Base 1. If the TALK indicator is on, press TALK on the handset to turn it off. 2. Press the button next to the ANSWER indicator on the base. The ANSWER or ANN ONLY indicator turns on. 3. Press ANNOUNCE RECORD in the cassette deck compartment. You hear the TAD play the outgoing announcement through the base's speaker. Using the Handset 1. If the TALK indicator is on, press TALK on the handset to turn it off. 2. Press REMOTE, then 5. After a second, you hear the TAD play the outgoing announcement through the handset. SETTING THE MAXIMUM INCOMING MESSAGE LENGTH The maximum incoming message length is preset to 3 minutes at the factory. Follow these steps to change it to 30 seconds. 1. If the TALK indicator is on, press TALK to turn it off. Then, if the ANSWER or ANN ONLY indicator is on, press ERASE/STOP to turn if off. 2. Press * , then MEMORY. The HOLD/INT indicator blinks and a beep sounds. 3. Press 8. then #. 4. Press MEMORY to store the new setting. The HOLD/INT indicator turns off and a long beep sounds. To reset the maximum incoming message length to 3 minutes, repeat this procedure, but press * instead of # in Step 3. NOTE: If the caller hangs up before the set time, the answering machine automatically stops recording to conserve tape space. SETTING THE NUMBER OF RINGS/TOLL SAVER You can choose the number of times you want the phone to ring before the TAD answers a call. The TAD is preset to use toll saver. If you have new messages, the TAD answers after two rings. Otherwise, the TAD answers after four rings. This setting can save you money during long-distance remote operation. If you check for new messages by long distance and the TAD does not answer on the second ring, you can hang up on avoid the toll charge. Follow these steps to turn of toll saver and set the number of rings. 1. If the TALK indicator is on, press TALK to turn it off. Then, if the ANSWER or ANN ONLY indicator is on, press ERASE/STOP to turn it off. 2. Press *, then MEMORY. The HOLD/INT indicator blinks and a beep sounds. 3. Press ANSWER on the handset. 4. Using the number buttons on the handset, either press a number from 1 to 7 to designate the number of times you want the phone to ring before the TAD answers, or press 8 to set toll saver. 5. Press MEMORY to store the new setting. The HOLD/INT indicator turns off and a long beep sounds. (EB 2/15/96)