SPP-A5000 Cordless Telephone with Answering System (430-8005) Preparation Faxback Doc. # 19866 CHOOSING TONE OR PULSE DIALING SETTING THE DIAL MODE Set the DIAL MODE switch to: T (tone) If your dialing system is tone. P (pulse) If your dialing system is pulse. If you are not sure - make a trial call with the DIAL MODE switch set to T. If the call connects, leave the switch at T. Otherwise, set the switch to P. USING TOUCH-TONE SERVICES WITH PULSE DIALING SYSTEMS Some services require you to use touch-tone. This is not a problem if your phone already uses tone dialing. If your phone uses pulse dialing, however, you need to follow the steps below to use these services. 1. Dial the service's number. 2. When connected to the service, press TONE (*). 3. Press the dialing keys as required. You only need to press TONE once to turn dialing to tone; this will remain in effect until the call is disconnected. SETTING THE DAY AND TIME Incoming messages are automatically stamped with the day and time. Setting the correct day and time enables you to know when a message was recorded. Using the cordless handset, set the day and time near the base unit so that you can hear the recorded instructions from the base unit clearly. 1. Press REMOTE. Wait until the REMOTE lamp lights. 2. Press the (*) key. 3. Enter the current day of the week and the current time by pressing the dialing keys and the (#) key in the following order. Press the 1 to 7 that corresponds to the days of the week as follows: 1 = Sunday 2 = Monday 3 = Tuesday 4 = Wednesday 5 = Thursday 6 = Friday 7 = Saturday Press the (#) key. Enter the hour and press the (#) key. Enter the minute and press the (#) key. Press the 1 key for AM, or 2 key for PM, and then press the (#) key. You will hear a long confirmation beep. You will then hear the current time from the base unit speaker and the cordless handset speaker. For a single digit hour or minute, be sure to press (0) first. Example: To enter Thursday 6:45 PM, press the keys as follows: 5 # 0 6 # 4 5 # 2 # 4. Press OFF. The REMOTE lamp goes off. To check the current time Press REMOTE. Wait until the REMOTE lamp lights. Press the 8 key. You will hear a long confirmation beep, and then the current day of the week and the time. Press OFF. The REMOTE lamp goes off. If the current day and time are not set When playing back recorded incoming messages, you will not hear a time stamp. NOTE: If a power interruption occurs when the backup batteries are either dead or not installed, the current day and time will be erased. In this case, set the current day and time again. SETTING THE SECURITY CODE You must first set the security code, if you want to operate the answering function from a remote phone away from home. This feature is useful when, for example, you are away from home and you want to check to see if any new messages have been received. 1. Press REMOTE. Wait until the REMOTE lamp lights. 2. Press the 9 key. 3. Enter a two-digit number between 00 to 99 using the dialing keys. 4. Press the (#) key. The security code is set, and you hear a long confirmation beep. To keep your security code confidential, the phone does not announce it for your confirmation. 5. Press OFF to end the operation. Try not to forget the security code as it cannot be checked. Changing the security code Set any other two-digit security code as described above, and the old security code will be cleared automatically. ADJUSTING THE VOLUME ADJUSTING THE RINGER The RINGER LEVEL switch on the base unit controls the volume of the ringer. The RING ON/BATT SAVE switch on the cordless handset turns the ringer on or off. On the base unit Set the RINGER LEVEL switch to H (High) or L (Low) to adjust the ringer volume. Set the RINGER LEVEL switch to OFF to turn the ringer off. With the ringer set to off, the base unit still rings at the "Low" volume when paged from the cordless handset. On the cordless handset Set the RING ON/BATT SAVE switch to: RING ON to turn the ringer on. or BATT SAVE to turn the ringer off to save battery power. This is useful if you plan to use the cordless handset in a location where you can hear the base unit ring. In this setting, the cordless handset will not ring, but you can still make or receive calls by pressing the TALK button. If the cordless handset is set to the BATT SAVE mode, the base unit cannot page the cordless handset. ADJUSTING THE SPEAKER VOLUME The SPEAKER VOLUME control on the base unit adjusts the volume of the speaker. It has no effect on the recording level. Slide the SPEAKER VOLUME control to the right to increase the volume, or to the left to decrease it. PREPARING THE ANSWERING MACHINE Selecting the answering mode/types of greetings You can set the answering machine to record incoming messages (normal mode), or just to make an announcement without recording messages (announcement only mode). You can record your own greeting, or use the factory pre-recorded greetings. In the normal answering mode, you also have the option of having a beep to tell you if you have received any new messages. Answering mode Useful when To select this mode, set AUDIBLE IND/ANN ONLY switch to: Normal You want to play a greeting to ON ask the caller to leave a message. or Pre-recorded greeting*: OFF "Hello, I'm unable to answer your call right now. Please leave your name, number and message after the tone." Announcement only You want to make an announce- ONLY (ANN ONLY) ment to the caller without acc- epting incoming messages when, for example, you are away on a long vacation. Pre-recorded greeting*: "Hello, I'm unable to answer your call right now. Please call again. Thank you." Although there are two separate factory pre-recorded greetings for normal mode and announcement only mode, you can record only one greeting, and it will be used regardless of the mode. Therefore, if you decide to change modes, make sure that you record a new greeting to match the answering mode. When there is not enough memory to record an incoming message The phone can record messages (including incoming messages, your own greeting and memo messages) of up to about 15 minutes in its memory. If the remaining portion of the memory is less than a minute, the phone automatically switches to the announcement only mode. How the AUDIBLE IND/ANN ONLY switch works When this switch is set to ANN ONLY, the answering machine will be set to the announcement only mode. When the switch is set to either AUDIBLE IND ON or OFF, the answering machine will operate in the normal mode. Select ON if you want a beep to tell if you have received any new messages, and OFF if you do not. See also page 38 and/or below. RECORDING YOUR GREETING You can record your own greeting. If you want to use the pre-recorded greetings, skip this section. Your own greeting will be used for both the normal and announcement only modes. The pre-recorded greetings cannot be used unless you erase your own recorded greeting. You can record your greeting using the cordless handset, too. You can only record one greeting, and it will be used regardless of the answering mode. Therefore, if you decide to change modes, make sure that you record a new greeting to match the answering mode. 1. Press GREETING RECORD. You will hear the recorded instructions and a tone. 2. Start recording. Speak about 30 cm (12 inches) away from the microphone. The greeting must be between 2 seconds and 4 minutes. If it is less than 2 seconds, you will hear five short error beeps, and you must start over again. If the 4-minute limit is exceeded, recording will automatically stop. If the remaining memory space becomes full while recording, you will hear five short error beeps and the recording will be canceled. 3. Press GREETING RECORD again to stop recording. The phone automatically replays the greeting you recorded. TO CHECK THE GREETING Press GREETING PLAY on the base unit. The phone replays the greeting. If no greeting was recorded, the pre- recorded message will be heard instead. TO CHANGE THE GREETING Record a new greeting. The new greeting replaces the old one. TO USE THE PRE-RECORDED MESSAGES If you want to use the pre-recorded messages, erase your own greeting as follows using the base unit: 1. Press GREETING PLAY. 2. While the greeting is being replayed, press ERASE. The pre-recorded greeting messages cannot be erased. If a power interruption occurs If a power interruption occurs and there are fresh backup batteries in the base unit, the greeting you recorded will be retained in the memory for about 7 hours. If a power interruption occurs and the backup batteries in the base unit are dead, the greeting you recorded will be cleared. If this happens, the "P" indicator will appear in the message counter when the power is restored. Record the greeting and set the current day and time. SETTING A BEEP FOR INCOMING MESSAGES You can set the phone to beep and alert you of recorded incoming messages. To turn on the beep, set the AUDIBLE IND/ANN ONLY switch to AUDIBLE IND ON. SELECTING THE RINGER MODE The RINGER SELECT switch allows you to vary the number of rings before the phone answers to take a message. There are three modes, 3, 5, and TS. Normally, set it to TS (Toll Saver). Mode Useful when How the phone works 3 You are at home. The phone rings three times and then answers the call. 5 You are at home. The phone rings five times and then answers the call. TS (Toll saver) You want to know if If any new messages have been any new messages recorded, the phone answers after have been received three rings. If no new messages are away from home. recorded, it answers after five rings. When you call from a pushbutton phone and hear more than three rings, you know that there are no new messages. If you hang up at this point before the phone answers, you can save the toll for the call. (EB 2/7/96)