Rolodex PCLink (650-0132) Operation - Part 2 Faxback Doc. # 17120 Upload CARDFILE Selecting this function makes it possible to save information from the Electronic ROLODEX File on your computer. Uploading files allows you to make a "back-up" copy of your Electronic ROLODEX File's records. Move the highlighted bar to the Upload Cardfile selection and press . The program displays: WARNING! Cardfile BUSINESS will be replaced. OK to proceed? OK Press N if the cardfile is not to be overwritten, and you will be returned to the MAIN MENU. Use Select Cardfile to select or create a different cardfile. Press Y if everything is correct. The program will then ask for the Electronic ROLODEX File Type: Select the type of Electronic ROLODEX File you want to upload from using the < and > keys to highlight the desired choice, and press . Receive data from.. Rolodex 64k Rolodex 128k Rolodex 48k Depending on which ROLODEX Electronic File is selected, one of the following sets of instructions will be shown on the PC screen. Following these instructions carefully will ensure that the uploads will be completed successfully: If Rolodex 128K was selected, the following instructions will be displayed: Please follow these instruction: 1. Make sure the INFRARED adapter is connected to LPTn 2. Place the INFRARED receiver to the LEFT of the Rolodex File 128K 3. On the ROLODEX File: First push the "BUSINESS CARD FILE" key Then push the "SEND" key 4. On the PC KEYBOARD: Push the "ENTER" key 5. On the ROLODEX File: Type the letter "A" to start the transfer It takes 4 sec per 1000 bytes of memory used (9 min for full ROLODEX File) If ROLODEX 64K was selected, the following instructions will be displayed: Please follow these instructions: 1. Make sure the INFRARED adapter is connected to LPTn 2. Place the INFRARED receiver to the LEFT of the Rolodex File 64K 3. On the ROLODEX File: Push the "BUSINESS CARD FILE" key While holding down the "SPACE" key, push "L" 4. Verify that the ROLODEX File is asking you to enter "ALL" If not, repeat step 3 5. On the PC KEYBOARD: Push the "ENTER" key 6. On the ROLODEX File: Type the letters "A L L " to start the transfer It takes 4 sec per 1000 bytes of memory used (4 min for full ROLODEX file) If Rolodex 48K was selected, the following instructions will be displayed: Please follow these instructions: 1. Make sure the INFRARED adapter is connected to LPTn 2. Place the INFRARED receiver to the LEFT of the Rolodex File 48K 3. On the ROLODEX file: Push the "TIME/DATE" key While holding down the "SPACE" key, push "S" 4. Verify that the ROLODEX File is asking you to enter "A = All" If not, repeat step 3 5. On the PC KEYBOARD: Push the "ENTER" key 6. On the ROLODEX File: Type the letter "A" to start the transfer It takes 4 sec per 1000 bytes of memory used (4 min for full ROLODEX File) Follow the on-screen instructions to initiate the upload. At this time, the PC will indicate that data is being received, and the Rolodex File screen will indicate that data is being transferred. The process can take a while, especially if there is a lot of data to be transferred. You will have to wait patiently, without touching the computer or the Electronic ROLODEX File during this time. When the upload is complete, the PC displays: Transmission successful. You will then be returned to the Main Menu. If the beams are not aligned correctly or the Electronic ROLODEX File was not placed in the transmit mode promptly, the following message may be displayed: Not communicating with ELECTRONIC ROLODEX FILE Transmission failed. To attempt another Upload, repeat the sequence of instructions Not Enough Memory To Upload If, you are shown a message that there is not enough memory to do the upload, you must exit the PC Link program, and type the following command at the DOS prompt: TRANSFER Select the Electronic ROLODEX File type that you want to upload from, and follow the on-screen instructions. After uploading is complete, re-enter the PCLink program, select IMPORT CARDFILE from the MAIN menu, select the card file you want to use, and specify UPLOAD as the ASCII file name. View/Edit CARDFILE The View/Edit CARDFILE selection allows you to view records, add new records, delete records, edit existing records, and mark records for various purposes. To enter the View/Edit mode, move the highlighted bar to the View/Edit CARDFILE selection using the ^ or V cursor keys and press . Press Q or to exit View/Edit and return to MAIN MENU. Locating and Viewing Records Pressing the N and P keys makes it possible to "flip through" the cardfile. Pressing the N key shows the next record and pressing P key shows the previous record. If a particular record has more information than fits on one screen, press D to scroll down the record and press U to scroll back. To find a particular record press the F key. The program will then display the following message: Enter string to search_____________ Type the name of the person or company, or the first letters of the name and press . The computer will then display that file or a file closely to the desired file, in which case the N or P keys can be used to scroll to the desired file. ADDING AND EDITING RECORDS Press A to ADD a new record to the existing cardfile, and then enter the information as desired. When all the information is entered press and then press S to save the record in the cardfile or press A to abort (not save). To add more than 15 lines of data, press followed by D. Each time, the display scrolls down 8 lines. To scroll up, press , followed by U. To EDIT an existing record, locate the record on the screen and press E. The flashing cursor will appear in top left corner of the record. Move the cursor around with ^, V, < or > cursor keys, and add or delete information. To add more than 15 lines of data, press followed by the D. Each time, the display scrolls down 8 lines. To scroll up, press , followed by the U. When finished press and then press S to save the record or press A to abort (not save). DELETING RECORDS To delete a record from the existing cardfile, locate the record and press X. The program will then display the message: OK to DELETE (Y/N)? Press Y to confirm. Press N to leave the record unchanged. The program will not allow you to delete the last remaining record. To delete an entire cardfile, use DELETE CARDFILE, in CARDFILE UTILITIES menu. MARKING AND UNMARKING RECORDS By marking records in a cardfile it is possible to select the records that you want to merge, download, or print. It is also possible to copy these records to a new cardfile. To mark records, locate a record that you want to mark and press M. An *M* will appear in the top right corner of the record, indicating that the record is "MARKED." To unmarked records, locate a record that has been marked and press C. The *M* in the top right corner of the record will disappear. Records that do not have an *M* in the top right corner are considered unmarked. To unmark all records in a card file, use UNMARK CARDFILE in File Utilities. PRINTING LABELS To print a label from the View/Edit Menu, locate the record on the screen and press L. The program will display the following message: Select printer port LPT1 Type in the printer port, and press . The program will display the message. PRINTING LABEL ON LPT1 -Please specify text lines to print on each label (defaults are listed - 0 means blank line.) Line 1 1 Line 2 2 Line 3 4 Line 4 5 Line 5 0 There are two lines to be concerned with here, the label line and the record line. Type in the number of the record line that you would like to appear on a particular label line. For example, if you wanted a person's address to appear on line 2 of the label, you would put a 5 next to Line 2. To print all cards in the card file, use the PRINT CARDFILE utility accessed from the MAIN menu. FILE UTILITIES In the UTILITIES MENU, card files can be unmarked, deleted, renamed, copied or merged. To select one of the functions, type the highlighted letter, or use the ^ and V cursor keys to highlight the desired function and then press UNMARKING CARD FILES To unmark an entire cardfile move the highlighted bar onto the UNMARK CARDFILE selection and press ENTER The program will ask: Unmark Cardfile BUSINESS OK to proceed>? OK Press to Unmark the cardfile, or press to abort. DELETING CARD FILES To Delete an entire cardfile, select the cardfile to be deleted via the SELECT CARDFILE, move the highlighted bar into the DELETE CARDFILE selection and press . The program will display the message: Cardfile BUSINESS to be DELETED Are you sure? Yes No Press Y to continue with the deletion of this cardfile, or press N to go back to the UTILITIES MENU. You may also use the < and > cursor keys to highlight the desired choice, and then press . COPYING CARD FILES To make a Copy of a particular CARDFILE move the highlighted bar to the Copy one CARDFILE to another selection and press . The program will ask to copy Marked records. Unmarked records, or the entire File. If you have marked records for this purpose, press M or U. If you wish to copy the entire File, press F. You may also use the < and > cursor keys to highlight the desired choice, and then press .