EC-357 (650-0866) Operation Faxback Doc. # 3386 Setting Up the Organizer After batteries are loaded, use the following procedures to set up the Organizer for operation. To switch power on and off 1. Press ON to switch on power. The initial screen for the mode that was selected when you last switched power off appears on the display. If the data error message appears on the display, follow the procedures described in Faxback Document # 3385. If nothing appears on the display when you switch on power, replace batteries as soon as possible. 2. Press OFF to switch off power. MULTIPLE LANGUAGE CAPABILITY This unit is capable of producing messages in any one of five different languages (English, German, French, Italian, Spanish). Use the following procedure to select the language: 1. Press ON to switch power on. 2. Enter the Telephone Directory Mode by pressing MENU 1. 3. Press FUNC three times to display the third Function Menu. 4. Press 1 to select LANGUAGE. 5. Select the desired language by pressing the number that corresponds to that choice or use the up/down arrow keys to highlight your choice. 6. When your choice is highlighted, press SET. To exit without changing the language, press ESC. NOTE: The system language automatically changes to English whenever you perform the RESET operation. About the Auto Power Off function... The Organizer is equipped with an Auto Power Off function that automatically switches off power whenever you do not perform any key operation for about six minutes. To restore power, press ON. To check the memory status You must be in the telephone directory mode to check the memory status. Press SHIFT then hold down CAPA to display a screen that shows the current memory status. To clear the memory status display, release CAPA. Data Communications Data communications capabilities let you transfer data between two Organizers, or between the Organizer and a personal computer. You can perform such operations in the Telephone Directory, Memo, Schedule Keeper, Calendar, or Reminder mode. Setting Up for Data Communications The following describes what you should do to set up for data communications between two Organizers or between the EC-357 and a personal computer. To connect the EC-357 to another Organizer 1. Make sure that the power of both units is switched off. 2. Remove the covers from the data communications jacks on the two Organizers. 3. Connect the two units using the data transfer cable (Cat. No. 65-137, available on special order from your local Radio Shack store.) Important! Be sure to replace the connector covers on the Organizer when you are not performing data communications. Performing data communications between an Organizer and a personal computer Note that the optionally available Interface Unit for data communications between the EC-357 and a personal computer is available through your local Radio Shack store. To connect the Organizer to a personal computer 1. First, ensure that the power of the Organizer and the personal computer is switched OFF. 2. Connect the personal computer to the Interface Unit. 3. Remove the connector cover from the connector terminal of the Organizer. Be careful not to lose the connector cover. It should be replaced in the connector terminal whenever the cable is disconnected. 4. Connect the Organizer to the Interface Unit. 5. Switch ON the power of the personal computer, followed by the Organizer. When data transfer operations are complete, switch ON the power of the personal computer, followed by the Organizer. When data transfer operations are complete, switch off power in the sequence; Organizer and then personal computer. Next, disconnect the units. For details on computer hardware requirements, see the communications software manual. To set the Organizer hardware parameters 1. Press FUNC twice to display the second function menu. You can perform the above operation in the Telephone Directory, Memo Mode, Schedule Keeper, Calendar, or Reminder. 2. Press 4 to select DATA COMM. 3. Press 3 to select SET UP PAR. The highlighted items on the display are the parameters that are currently set. The PARITY parameter is flashing because it is selected. 4. Use the UP ARROW and DOWN ARROW cursor keys to change the selected parameter on the display. Use the <- and -> cursor keys to change the highlighted setting of the currently selected parameter. 6. When the parameters are set the way you want them, press SET to store them in memory. About communications parameters... Communications parameters make it possible for two communicating units to understand each other. The following explanations are provided for your information only. The only thing you need to remember is that the parameters of the send unit and the receive unit must be identical. Otherwise you will not be able to transfer data successfully. Parity Parity is used for error detection during data exchanges. You can set the Organizer parity as even (E), odd (O), or none (N). Bit Length The bit length parameter states how many bits are to be used for each character. You can set the Organizer bit length as 7 bits or 8 bits. BPS The letters "BPS" stand for "bits per second," and this setting represents the speed at which data is sent. The Organizer lets you set a speed of either 4800 or 9600. To set up the Organizer to receive data 1. While an initial screen is displayed, press FUNC twice to display the second function menu. You can perform the above operation while the initial screen of the Telephone Directory, Memo Mode, Schedule Keeper, Calendar, or Reminder is displayed. If you want the received data to be stored in the secret area, you should also enter the secret area at this point. If you are in the open area on the receiving unit, received data is stored into the open area. 2. Press 4 to select DATA COMM. 3. Press 2 to select RECEIVE. This message indicates that the receive unit is standing by for data. Perform the required procedures to start sending data from another Organizer (see owner's manual for details) or a personal computer (see the Interface Unit manual for details). To abort the receive operation at any time, press ESC. This procedure is the same regardless of whether the data is received from another Organizer or from a personal computer. 4. The display changes to the following once the Organizer starts receiving data. The number of data items received is counted on the display. If an error occurs during the receive operation, the message "TRANSMIT ERROR!" appears on the display. Press ESC to clear the error message. Some Organizers have modes (such as a Business Card Library or To Do list) that are not included with this unit. Data from such modes cannot be received by this unit. The Schedule Keeper of some Organizers is capable of storing multiple- date data items. Whenever you transfer such a data item to the Organizer, it is automatically converted to a single-date data item. The date used is the one that starts the original multiple-date data item. If an alarm (Daily Alarm, Schedule Alarm, or Reminder Alarm) is reached while data is being received, the alarm does not sound until the data receive operation is complete. Some Organizer models have a mark protection feature to protect against accidental erasure of data. This unit does not feature mark protection, and so such data is received by disregarding the mark protection. Sending Data This section tells you how to operate the Organizer to send data to another Organizer or to a personal computer. There are a number of possible procedures you can use, depending on the mode and how many data items you want to send. Note that the following information is for the Organizer only. Consult with your owner's manuals for the correct operation of your other Organizer or Personal computer. About data transfer types... There are a number of different ways you can transfer data. One Data Item This transfer method lets you send a single Telephone Directory, Memo Mode, Reminder Mode, or Schedule Keeper item from the Organizer. Mode Data Items This method is used to send all data items stored in the Telephone Directory, Memo Mode, or Reminder Mode from the Organizer. With the Schedule Keeper, this procedure can be used to send all the data stored in a specific period (from one date to another). For the Calendar Mode, this procedure makes it possible to send all the highlighted data in a specific period (from one month to another). Month Data This method lets you send the highlighted data for a specific month. All Data Items With this method, you can send all data items stored in the Telephone Directory, Memo Mode, Reminder Mode, Schedule Keeper, and the Calendar from the Organizer. Note: If an alarm (Daily Alarm, Schedule Alarm, or Reminder Alarm) is reached while data is being sent, the alarm does not sound until the data send operation is complete. To send all data items 1. While an initial screen in displayed, press FUNC twice to display the second function menu. You can perform the following operation while in the open memory area or the secret memory area. 2. Press 4 to select DATA COMM. 3. Press 1 to select SEND. 4. Press 1 to select ONE ITEM. 5. Use index search, initial character search, or mode search to find the Schedule Keeper item you want to send. 6. Use UP ARROW and DOWN ARROW to move the entry you want to send into the second line of the display. You cannot send Reminder Mode data listed under a Schedule Keeper date. Use the procedure on page 77 to send a single Reminder Mode data item. 7. Press DISP CHNG to switch to the data display of the selected entry. 8. Press SET to start the send operation or ESC to abort the operation without sending anything. To abort the send operation at any time, press ESC. If an error occurs during the send operation, the message "TRANSMIT ERROR!" appears on the display. Press ESC to clear the error message. 9. To interrupt a data transfer operation, press ESC. To send one month of Calendar data (highlights) 1. In the Calendar Mode, press FUNC twice to display the second function menu. 2. Press 4 to select DATA COMM. 3. Press 1 to select SEND. 4. Press 1 to select MONTH. The calendar for the month that contains the current Home Time date appears on the screen. 5. Display the calendar whose highlights you want to send. You can use any of the procedures described on "To specify a month for display in the Calender mode" to display the calendar you want. 6. Press SET to start the send operation or ESC to abort the operation without sending anything. If the corresponding calendar in the receiving unit already contains highlighted dates, the received data is ignored. You have to clear the corresponding data in the receiving unit before it can receive highlighted data. To abort the send operation at any time, press ESC. If an error occurs during the send operation, the message "TRANSMIT ERROR!" appears on the display. Press ESC to clear the error message. 7. To interrupt a data transfer operation, press ESC. To send all Telephone Directory, Memo Mode, or Reminder Mode data 1. In the Telephone Directory, Memo Mode, or Reminder Mode, press FUNC twice to display the second function menu. You can perform the following operation while in the open memory area or the secret memory area. 2. Press 4 to select DATA COMM. 3. Press 1 to select SEND. 4. Press 2 to select MODE DATA. 5. Press SET to start the send operation or ESC to abort the operation without sending anything. To abort the send operation at any time, press ESC. If an error occurs during the send operation, the message "TRANSMIT ERROR!" appears on the display. Press ESC to clear the error message. Note that you cannot send Reminder Mode data from the Organizer to an Organizer that does not have a Reminder Mode, or to a personal computer. 6. After the send operation is complete, the display returns to the initial screen of the mode you were in when you started this procedure. To send all Schedule Keeper data in a specific period 1. Select the Schedule Keeper date that starts the period you want to send. 2. Press FUNC twice to display the second function menu. You can perform the following operation while in the open memory area or the secret memory area. 3. Press 4 to select DATA COMM. 4. Press 1 to select SEND. 5. Press 2 to select MODE DATA. At this time, both the start date and the end date for the period are the same as the date you selected in step 1. 6. Using the LEFT ARROW and RIGHT ARROW keys to move the cursor, enter the ending date of the period. To send the data from January 1, 1994 to April 1, 1994, for example, press RIGHT ARROW to move the cursor under the month (1994/1/1) and press 4. 7. After you specify the ending date, press TIME/DATE. 8. Press SET to start the send operation or ESC to abort the operation without sending anything. To abort the send operation at any time, press ESC. This operation does not send Reminder Mode date listed under a Schedule Keeper date. Use the procedure on page 79 to send all Reminder Mode data item. If an error occurs during the send operation, the message "TRANSMIT ERROR!" appears on the display. Press ESC to clear the error message. 9. After the send operation is complete, the display returns to the initial Schedule Keeper screen. To send all Calendar data in a specific period 1. Select the Calendar month that starts the period you want to send. 2. Press FUNC twice to display the second function menu. 3. Press 4 to select DATA COMM. 4. Press 1 to select SEND. 5. Press 2 to select MODE DATA. 6. Enter the year that ends the period of data you want to send and press TIME/DATE. 7. Enter the month and press TIME/DATE. If the month/year you enter comes before the month/year of the calendar you selected in step 1, the starting and ending calendars are switched automatically. 8. Press SET to start the send operation or ESC to abort the operation without sending anything. To abort the send operation at any time, press ESC. If an error occurs during the send operation, the message "TRANSMIT ERROR!" appears on the display. Press ESC to clear the error message. 9. After the send operation is complete, the display returns to the calendar selected in step 1 above. Storage Capacity The 32K bytes memory capacity includes a 28579 bytes user area. The following shows examples of what this means for the storage of data in each mode. Telephone Directory Approximately 1360, under the following conditions: 8-character name 10-character telephone number Approximately 680, under the following conditions: 8-character name 10-character telephone number 20-character address Memo Approximately 1290, 20-character memos. Schedule Keeper Approximately 890, under the following conditions: 1 item per day, 20 characters per item 30 days per month Starting time specified, alarm time set Approximately 1020, under the following conditions: 1 item per day, 20 characters per item 30 days per month Starting time specified, no alarm time Reminder Approximately 1680, under the following conditions: 10 characters per item Alarm time set Approximately 1900, under the following conditions: 10 character per item No alarm time. Resetting the Organizer's Memory WARNING: The following procedure erases all data stored in the memory of the Organizer. Perform the following operation only when you want to delete all data and initialize the settings of the Organizer. Remember - you should always keep copies of important data by writing it down, by transferring it to a personal computer or other Organizer. To reset the Organizer's memory 1. Switch on power and press the RESET button with a thin, pointed object. WARNING: The next step deletes all data stored in the Organizer's memory. Make sure that you really want to delete the data before you continue! 2. Press Y* to reset the memory and delete all data or N to abort the reset operation without deleting anything. Note that the letter key you press to indicate "yes" depends on the system language, as noted below. English: Y Spanish: S German: J French: O Italian: S Changing/Deleting Password 1. While in secret memory area, press CLEAR. 2. Press key symbol to display the current password. 3. Press FUNC once to display the first function menu. 4. Press 1 to delect password edit. The password reappears on the display with the cursor. 5. Make the desired changes to the password. 6. Press key symbol to store the new password. TIMEKEEPING FUNCTIONS TO SET THE HOME TIME 1. Display the current Home Time. 2. Press FUNC once to display the function menu for the HOME TIME SET operation. 3. Press 1 to select HOME TIME SET. The current hour setting on the display flashes because it is selected. 4. Use the < and > cursor keys or TIME/DATE to move the flashing selection around the Home Time display. When any number is selected (flashing) you can change it by entering a new value. You can change the Home Time setting even if summer time (DST) is selected. Use the 12-hour format if the Home Time is set for 12-hour format or 24-hour format if the Home Time is set for 24-hour format. If you are using 12-hour time format, press A to specify AM or P to specify PM. All illegal entries (26 for the hour, 65 for the minutes) are ignored. Years can be entered within the range of 1901 through 2099. You can enter 20th century years using two digits (94 for 1994). 21st century years must be entered in four digits. 5. After you set the time and date, press SET to store them. The seconds count on the timepiece resets to "00" when you press SET. TO SWITCH THE HOME TIME BETWEEN STANDARD AND DAYLIGHT SAVING TIME 1. Display the current Home Time. 2. Press FUNC once to display the first function menu. 3. Press 3 to select DST ON/OFF. The standard/DST setting is set up as a toggle setting. This means that each time you select the DST ON/OFF item in the function menu, the Home Time display switches from its present setting to the opposite one. TO SET THE DAILY ALARM 1. Display the current Home Time. 2. Press DISP CHNG to display the current daily alarm setting. 3. Press FUNC to display the first function menu. 4. Press 1 to select ALARM TIME SET. The alarm's hour setting on the display flashes because it is selected. 5. Use the left and right cursor keys or TIME/DATE to move the flashing selection between the hour and the minutes setting. When either value is selected (flashing), you can change it by entering a new value. Use the 12-Hour format if the Home Time is set for 12 hour format or 24-Hour format if the Home Time is set for 24-hour format. If you are using 12-hour time format, press A to specify AM or P to specify PM. All illegal entries (26 for the hour, 65 for the minutes) are ignored. 6. After you set the alarm time, press SET to store it. TO SWITCH THE DAILY ALARM ON AND OFF 1. Press FUNC once to display the first function menu. 2. Press 4 to select the SOUND menu item. 3. Use up arrow and down arrow to select DAILY AL. 4. Use left arrow and right arrow to switch the daily alarm on and off. 5. Press SET to store your setting and clear the SOUND menu. About the daily alarm..... Once you set the daily alarm, it sounds at the same time every day (as long as the DAILY AL setting is ON). When the daily alarm time is reached, the alarm sounds for 20 seconds and the daily alarm display appears (even if the Organizer is switched off). Press any key to stop the alarm and return to the display that was shown before the alarm began to sound. Note the following important points when you are using the daily alarm. The daily alarm does not sound if the daily alarm time is reached during data communications. The alarm may fail to sound if battery power is too low. (Br/ir-07/08/96)