EC-356 (650-0865) Data Management Functions Faxback Doc. # 3730 This part of the manual describes how to enter and store data in the Telephone Directory, Memo, Schedule Keeper, and Reminder Modes. It also describes how the Calendar Mode can be used in combination with the Schedule Keeper Mode. To enter a mode 1. Press MENU to display the main menu screen. 2. Use the cursor keys to highlight the icon for the mode you want to enter. Instead you could also enter the number that corresponds to the mode you want to enter. 3. Press SET to enter the selected mode. When you enter the Telephone Directory, Memo Mode, or Reminder Mode, an initial screen appears on the display. In the case of the Schedule Keeper, the index display (see "About display formats" for further information on index displays) for the current date appears first. About display formats There are two display formats used in the Telephone Directory, Memo Mode, Schedule Keeper, and Reminder Mode: a data display format and an index display format. The data display shows all of the data entries contained in a data item, while an index abbreviates each data item into one or two lines. The index display makes it possible to quickly scroll through data items to find the one that you want. You can switch between the data display and index display formats at any time by pressing DISP CHNG. You can scroll through a data display line-by-line using the up arrow and down arrow cursor keys. If you press SHIFT before up arrow and down arrow, the display scrolls data item-by-data item. You can scroll through an index display data item-by-data item using the up arrow and down arrow cursor keys. If you press SHIFT before up and down, the display scrolls two data items at a time. Using the Telephone Directory The innovative Telephone Directory mode of the Organizer lets you enter names, telephone numbers, and addresses for instant look up when you need them. It even gives you a total of six user-definable items that you can use to record birthdays, hobbies, or any other information you want. Each Telephone Directory data item can contain up to 384 characters (including next field and newline symbols). About Telephone Directory data items and data entries Telephone Directory information is stored in units called data items. Each data item is made up of a number of data entries. Telephone Directory data items are made up of the following nine entries: NAME FREE 1 FREE 4 NUMBER FREE 2 FREE 5 ADDRESS FREE 3 FREE 6 The "FREE" entries can be used for the storage of any type of data you want. You can even change the FREE entry labels to produce the message you want during data entry. Entering Telephone Directory data Use the following procedure to enter Telephone Directory data Notes: Before trying to perform the following procedure, be sure to first read Part 2 of this manual, titled "Entering Letters, Numbers, and Symbols". Make sure you are familiar with the basics of character entry and editing before proceeding. Telephone Directory data is automatically sorted according to name entries. To enter Telephone Directory data Example: To enter the following data. Name: ERIC JACKSON Phone Number: 123-4567, 987-5432 address: 570 Tandy Avenue Seattle WA 1. Enter the Telephone Directory Mode. At this time, you could press CLEAR to clear the initial Telephone Directory screen and change to the name entry screen. 2. Enter the name with the last name first, since the data is sorted according to the name entry. 3. Press down arrow. The separator mark symbol is inserted at the end of the line, and the "NUMBER?" prompt appears to ask you to enter the telephone number. 4. Enter the telephone number. To enter a second number, press NEXT then enter the digits. 5. After entering a telephone number, press down arrow to advance to address entry. 6. Enter the address. The display scrolls automatically as you enter more data. 7. After entering an address, press down arrow to advance to the FREE entry. 8. Enter any other information you want. 9. After entering all of the data you want, press SET to store it in memory. You can press SET at any point in the above procedure to store the data you have entered up to that point. To change a FREE entry label 1. Enter the Telephone Directory Mode. 2. Press FUNC twice to display the second function menu. The labels you create appear as prompts when you are entering Telephone Directory data. 3. Press 3 to select LABEL EDIT. To clear the function menu without selecting anything, press ESC. 4. Use up arrow and down arrow to move the cursor between the FREE labels. To cancel the editing operation without making any changes, press ESC or CLEAR. 5. When the cursor is located at the text you want to change, enter the text you want. Labels can be up to 14 characters long. 6. After making the changes you want, press SET to store them. Using the Memo Mode The Memo Mode of the Organizer is like a pad of electronic memo paper that lets you store information in any format you want. You can enter Memo Mode data by adding new memos to end of data already in memory, or you can insert new memo data between two existing Memo Mode data items. Each Memo Mode data item can contain up to 384 characters (including newline symbols). To enter Memo Mode data 1. Enter the Memo Mode. At this time, you could press CLEAR to clear the initial Memo Mode screen and change to the memory entry screen. 2. Enter the first line of memo data you want to store. Note that the first line of memo data is treated as the memo's name. Because of this, it is a good idea to use a short descriptive title as the first line. 3. Enter the rest of your data. 4. After entering all of the data you want, press SET to store it in memory. To insert a new Memo Mode data item between two items in memory 1. Enter the Memo Mode. 2. Recall the data item you want to come after the new data item you are about to enter, and move the name of the data item into the top line of the display. 3. Enter the new data item. 4. Press SHIFT SET to store the new data item. If you press SET without pressing SHIFT, the new data item is automatically stored at the end of the data already existing in memory. (LB-02/06/95)