EC-356 (650-0865) Reminder Mode Faxback Doc. # 3733 Using the Reminder Mode The Reminder Mode helps you keep track of events that occur once a year, a month, or once a day. You can enter a reminder message which appears on the display at present times. Each reminder can contain up to 384 characters, including newline symbols. About Reminder Mode data... Once you set a reminder, the text that you register along with it appears on the corresponding date in the Schedule Keeper. You can also set reminder alarms that sound at specific times on the corresponding dates to make doubly sure that you don't forget. There are three types of reminders. Annual reminder - This type of reminder appears in the Schedule Keeper on the same date every year. Monthly reminder - This type of reminder appears in the Schedule Keeper on the same date each month. Daily reminder - This type of reminder does not appear in the Schedule Keeper, but sounds an alarm and displays its messages daily. About date and time entry... When working in the Reminder Mode, there are a number of procedures that require you to enter times and dates. Note the following general guidelines for entering times and dates. Times The entry format you use for the hours depends on the Home Time setting. Use 12-hour format if the Home Time is set for 12-hour format or 24-hour format if the Home Time is set for 24-hour format. You do not have to enter the minutes if they are "00." The Reminder Mode automatically assumes "00" as the minutes if you do not enter anything. If you are using 12-hour time format, press A to specify AM or P to specify PM. All illegal entries (26 for the hour, 65 for the minutes) are ignored. Dates All illegal entries (13 for the month, 35 for the date) are ignored. Entering reminder data You can use the same procedure to enter annual, monthly, and daily events. The type of Reminder data is determined by the date information that you enter. Reminder Type Month Date Annual Enter month Enter date Monthly Enter:"-" Enter date Daily Enter:"-" Enter:"-" To enter reminder data Example: To enter the message "Birthday!" as an annual reminder message for October 13. 1. Enter the Reminder Mode. At this time, you could press CLEAR to clear the initial Reminder mode screen and change to the month entry screen. 2. Enter 10 as the month for the annual reminder. In the case of a monthly or daily reminder, you would enter SHIFT SPACE for the month. 3. Press >. 4. Enter the date of the reminder. In the case of a daily reminder, you would enter SHIFT SPACE for the date. 5. Press down arrow. If you want to set a Reminder Alarm, you should press > in place of down arrow. See Reminder Alarm. 6. Enter the reminder message (such as "Birthday!"). 7. After entering the data, press SET to store it into memory. About reminder alarms... You can set reminder alarms that sound at preset times on the dates you specify in a reminder. When a reminder alarm time is reached, an alarm sounds for 20 seconds and the corresponding Reminder Mode data appears on the display (even if the Organizer is switched off). Press any key to stop the alarm and then press ESC to return to the display that was shown before the alarm began to sound. Note the following important points when you are using a reminder alarm. If a reminder alarm time is reached while you are entering or editing the reminder containing that reminder alarm, the alarm does not sound until you complete work (by pressing SET). The reminder alarm does not sound if the reminder alarm time is reached during data communications. The alarm may fail to sound if the battery power is too low. If the message "SECRET DATA!" appears on the display, it means that a reminder alarm time set in the Secret Area was reached. To set a reminder alarm when entering data 1. Enter the Reminder Mode and enter the month and date. 2. After entering the date, press >. 3. Enter the reminder alarm time. Enter the hour, press >, and then enter the minutes. Use the > and < cursor keys to move between the hour and minutes setting. 4. Press down arrow and then enter a reminder message. 5. After entering the data, press SET to store it into memory. To switch reminder alarm on and off 1. Press FUNC once to display the first function menu. 2. Press 4 to select the SOUND menu item. 3. Use up arrow and down arrow to select REMINDER. 4. Use < and > to switch the reminder alarms on and off. 5. Press SET to store your setting and clear the SOUND menu. Recalling data stored in memory The following search capability lets you recall data stored in memory quickly and easily. With index search, you scroll through an index display of data items. With initial character search, you specify the data item you are looking for by entering the first few letters of an entry. With mode search, you specify the data item you are looking for by entering characters that might occur anywhere on any one of the entries. Each of the above search procedures produces an index display of the found data items. You can then use DISP CHNG to switch to the full data display of the data item you want. To locate data using index search 1. Enter the mode you want to search. 2. Press up arrow or down arrow to scroll through the index display. You can also scroll to the next page of items by pressing SHIFT up or SHIFT down. In the Telephone Directory, Memo Mode, and Reminder Mode, pressing down when the initial screen of the mode is displayed starts the index display from the first data item, while pressing up arrow starts from the data item. 3. When the data item you are looking for is in the top line (second line in the Schedule Keeper Mode) of the display, press DISP CHNG to switch to the full data display. To locate data using initial character search 1. Enter the mode you want to search. 2. Enter the first few characters of the entry for the data item you want to look for. You can enter one or more characters. In the Reminder Mode, you can enter a date for the search instead of text. See the notes following this procedure for details. In the Schedule Keeper Mode, you can enter a time for the search instead of text. See the notes following this procedure for details. 3. Press SEARCH to start the search. An index display of all data items in the mode whose initial characters match those that you specified appears on the display. To clear the "SEARCH" indicator from the display (and cancel the current search operation), press either ESC or SEARCH. The search operation is also canceled when you change modes, or by any data edit or enter operation. If no data item matches your specification, the message "NOT FOUND!" appears on the display. If there is no data stored in memory, the message "NO DATA!" appears on the display. When one of the above error messages appears, you can press ESC, <, or > to display your original specification. Make any necessary changes and try again. If you don't want to try again, press CLEAR to clear the error message. 4. Scroll through the index display item-by-item using up arrow and down arrow. You can also scroll to the next page of items by pressing SHIFT up or SHIFT down. 5. When the entry of the data item you are looking for is in the top line (second line in the Schedule Keeper Mode) of the display, press DISP CHNG to switch to the full data display. Notes: When searching for a annual reminder, be sure to enter both the month and date. To search for an annual reminder for October 5, enter 1 0 TIME/DATE 5. When searching for a monthly reminder, be sure to enter SHIFT SPACE for the month. When searching for a daily reminder, enter SHIFT SPACE for both the month and the date. Note the following when searching for a time in the Schedule Keeper Mode: To search for a starting time of 10:30 AM for example, enter: 1 0>3 0. This will recall all appointments that start at 10:30 AM and end at 11:30 AM. Note that you cannot search for an item using the ending time only. When you search the Schedule Keeper Mode for text data, matching Reminder Mode annual and monthly reminders are also recalled. To locate data using mode search Use the same procedures as described under "To locate data using initial character search," but press SHIFT SEARCH to start the search. Note that mode search, however, recalls all data items in the mode that contain the characters you specify anywhere within their data (not just as the initial characters). Notes: The following shows how data is recalled by a mode search in the Schedule Keeper Mode when you specify a time as the search data. Data Stored in Memory: 10:00 AM 10:30 AM - 12:00 PM 10:00 AM - 11:00 AM 11:00 AM 10:30 AM Mode Search Specification (specific time): 10:30 AM Items found: 10:00 AM - 11:00 AM 10:30 AM 10:30 AM - 12:00 PM Mode Search Specification (time range): 10:00 AM - 11:00 AM Items found: 10:00 AM 10:00 AM - 11:00 AM 10:30 AM 10:30 AM - 12:00 PM (LB/all-02/06/95)