EC-356 (650-0865) Sending Data Faxback Doc. # 3739 This section tells you how to operate the Organizer to send data to another Organizer or to a personal computer. There are a number of possible procedures you can use, depending on the mode and how many data items you want to send. Note that the following information is for the Organizer only. Consult with your owner's manuals for the correct operation of your other Organizer or personal computer. About data transfer types There are a number of different ways you can transfer data. One Data Item This transfer method lets you send a single Telephone Directory, Memo Mode, Reminder Mode, or Schedule Keeper item from the Organizer. Mode Data Items This method is used to send all data items stored in the Telephone Directory, Memo Mode, or Reminder Mode from the Organizer. With the Schedule Keeper, this procedure can be used to send all the data stored in a specific period (from one date to another). For the Calendar Mode, this procedure makes it possible to send all the highlighted data in a specific period (from one month to another). Month Data This method lets you send the highlighted data for a specific month. All Data Items With this method, you can send all data items stored in the Telephone Directory, Memo Mode, Reminder Mode, Schedule Keeper, and the Calendar from the Organizer. Note: If an alarm (Daily Alarm, Schedule Alarm, or Reminder Alarm) is reached while data is being sent, the alarm does not sound until data send operation is complete. To send all data items 1. While an initial screen is displayed, press FUNC twice to display the second function menu. You can perform the above operation while the initial screen of the Telephone Directory, Memo Mode, Schedule Keeper, Calendar, or Reminder is displayed. Note that this operation sends all open memory area data or all secret memory area data. Make sure you are in the memory area you want (open or secret) before proceeding. 2. Press 4 to select DATA COMM. 3. Press 1 to select SEND. 4. Press 3 to select ALL DATA. 5. Press SET to start the send operation or ESC to abort the operation without sending anything. Data is sent in the sequence: Telephone Directory, Memo Mode, Reminder Mode, Schedule Keeper, Calendar. To abort the send operation at any time, press ESC. If an arrow occurs during the send operation, the message "TRANSMIT ERROR!" appears on the display. Press ESC to clear the error message. Some Organizers do not have modes that are included with this unit. For example, some units do not have a Reminder Mode. Data from a mode cannot be received by an Organizer unless that Organizer also has the same mode. When sending data to a personal computer, certain mode data may be disregarded, depending upon the version of software you are using for data handling on the personal computer. 6. After the send operation is complete, the display returns to the initial screen of the mode you were in when you started this procedure. To send one Telephone Directory, Memo Mode, or Reminder Mode item 1. In the Telephone Directory, Memo Mode, or Reminder Mode, press FUNC twice to display the second function menu. You can perform the following operation while in the open memory area or the secret memory area. 2. Press 4 to select DATA COMM. 3. Press 1 to select SEND. 4. Press 1 to select ONE ITEM. 5. Press up arrow or down arrow to show an index display of items stored in memory. Pressing down arrow starts the index display from the top of the data items, while pressing up arrow starts from the bottom. You could also use initial character search or mode search to locate the data you want to send. 6. Use up arrow and down arrow to scroll through the index display until the item you want to send is located in the top line. 7. Press DISP CHNG to switch to the data display of the selected item. 8. Press SET to start the send operation or ESC to abort the operation without sending anything. To abort the send operation at any time, press ESC. If an error occurs during the send operation, the message "TRANSMIT ERROR!" appears on the display. Press ESC to clear the error message. Note that you cannot send Reminder Mode data from the Organizer to an Organizer that does not have a Reminder Mode, or to a personal computer. 9. To interrupt a data transfer operation, press ESC. To send one Schedule Keeper entry 1. While the initial Schedule Keeper screen is displayed, press FUNC twice to display the second function menu. You can perform the following operation while in the open memory area or the secret memory area. 2. Press 4 to select DATA COMM. 3. Press 1 to select SEND. 4. Press 1 to select ONE ITEM. 5. Use index search, initial character search, or mode search to find the Schedule Keeper item you want to send. 6. Use up arrow and down arrow to move the entry you want to send into the second line of the display. You cannot send Reminder Mode data listed under a Schedule Keeper date. 7. Press DISP CHNG to switch to the data display of the selected entry. 8. Press SET to start the send operation or ESC to abort the operation without sending anything. To abort the send operation at any time, press ESC. If an error occurs during the send operation, the message "TRANSMIT ERROR!" appears on the display. Press ESC to clear the error message. 9. To interrupt a data transfer operation, press ESC. To send one month of Calendar data (highlights) 1. In the Calendar Mode, press FUNC twice to display the second function menu. 2. Press 4 to selected DATA COMM. 3. Press 1 to select SEND. 4. Press 1 to select MONTH. The calendar for the month that contains the current Home Time data appears on the screen. 5. Display the calendar whose highlights you want to send. You can use any of the procedures described on "To specify a month and date for display in the Calendar mode" to display the calendar you want. 6. Press SET to start the send operation or ESC to abort the operation without sending anything. If the corresponding calendar in the receiving unit already contains highlighted dates, the received data is ignored. You have to clear the corresponding data in the receiving unit before it can receive highlight data. To abort the send operation at any time, press ESC. If an error occurs during the send operation, the message "TRANSMIT ERROR!" appears on the display. Press ESC to clear the error message. 7. To interrupt a data transfer operation, press ESC. To send all Telephone Directory, Memo Mode, or Reminder Mode data 1. In the Telephone Directory, Memo Mode, or Reminder Mode, press FUNC twice to display the second function menu. You can perform the following operation while in the open memory area or the secret memory area. 2. Press 4 to select DATA COMM. 3. Press 1 to select SEND. 4. Press 2 to select MODE DATA. 5. Press SET to start the send operation or ESC to abort the operation without sending anything. To abort the send operation at any time, press ESC. If an error occurs during the send operation, the message "TRANSMIT ERROR!" appears on the display. Press ESC to clear the error message. Note that you cannot send Reminder Mode data from the Organizer to an Organizer that does not have a Reminder Mode, or to a personal computer. 6. After the send operation is complete, the display returns to the initial screen of the mode you were in when you started this procedure. To send all Schedule Keeper data in a specific period 1. Select the Schedule Keeper date that starts the period you want to send. 2. Press FUNC twice to display the second function menu. You can perform the following operation while in the open memory area or the secret memory area. 3. Press 4 to select DATA COMM. 4. Press 1 to select SEND. 5. Press 2 to select MODE DATA. At this time, both the start date and the end date for the period are the same as the date you selected in step 1. 6. Using the < and > keys to move the cursor, enter the ending date of the period. To send the data from January 1, 1994 to April 1, 1994, for example, press > to move the cursor under the month (1994/1/1) and press 4. 7. After you specify the ending date, press TIME/DATE. 8. Press SET to start the send operation or ESC to abort the operation without sending anything. To abort the send operation at any time, press ESC. This operation does not send Reminder Mode data listed under a Schedule Keeper date. Use the procedure in "To send all telephone Directory, Memo Mode, or Remote Mode", to send all Reminder Mode data items. If error occurs during the send operation, the message "TRANSMIT ERROR!" appears on the display. Press ESC to clear the error message. 9. After the send operation is complete, the display returns to the initial Schedule Keeper screen. To send all Calendar data in a specific period 1. Select the calendar month that starts the period you want to send. 2. Press FUNC twice to display the second function menu. 3. Press 4 to select DATA COMM. 4. Press 1 to select SEND. 5. Press 2 to select MODE DATA. 6. Enter the year that ends the period of data you want to send and press TIME/DATE. 7. Enter the month and press TIME/DATE. If the month/year you enter comes before the month/year of the calendar you selected in step 1, the starting and ending calendars are switched automatically. 8. Press SET to start the send operation or ESC to abort the operation without sending anything. To abort the send operation at any time, press ESC. If an error occurs during the send operation, the message "TRANSMIT ERROR!" appears on the display. Press ESC to clear the error message. 9. After the send operation is complete, the display returns to the calendar selected in step 1 above. (LB/all-02/06/95)